Facilities Project Manager

POSITION SUMMARY

The Facilities Project Manager is responsible for planning, coordinating, and managing operational and capital projects that support Performing Arts Center Authority's strategic objectives and facility needs. This position oversees projects from initiation through implementation, ensuring alignment with organizational priorities, timelines, budgets, and operational requirements while collaborating with stakeholders across the organization to achieve successful outcomes.

ESSENTIAL FUNCTIONS

• Manage all assigned projects including definition of a project's scope, goals, deliverables, tasks, and resource requirements.
• Assemble resources as needed and coordinate their duties and responsibilities.
• Manage and administer project budget and resource allocations
• Plan, schedule, and track project timelines and deliverables.
• Assess project issues and develop resolutions to meet goals and objectives.
• Communicate progress, status, and issues to management via verbal/written status reports or by delivering engaging, informative, and well-organized presentations.
• Continually analyze and evaluate project results in order to identify opportunities and threats related to the successful completion of assigned projects.
• Assist the Director of Facilities in creating documents,  conducting research on various topics and the development of strategic plans..
• Support other Senior Team members/Directors as needed on various projects.
• Actively seek out, be receptive to, and respond to input from all departments ideas related to operational processes and related outcomes.
• Manage the day-to-day operational aspects of projects and initiatives from scope through implementation.
• Be knowledgeable of departmental priorities in order to coordinate project strategies with key stakeholders to ensure an updated and shared understanding of challenges and opportunities.
• Identify operational processes that would benefit from redesign, development, implementation, and continuous improvement in order to optimize Facility Department effectiveness.
• Complete additional responsibilities as assigned.

CORE COMPETENCIES

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization.  Accept responsibility for actions and outcomes.

KNOWLEDGE AND ABILITIES

• Ability to maintain a physical presence at designated work locations, maintain regular attendance, punctuality and ability to work a flexible schedule including nights, weekends, holidays, and events as needed. 
• Able to communicate effectively in English, both verbally and in writing. 
• Ability to learn and adhere to all organizational purchasing rules.
• Excellent organizational skills to define, control, and track progress of projects, while coordinating around scheduled events and day-to-day building operations.
• Show attention to detail with a commitment to delivery of products of the highest quality.
• Effective analytical, critical thinking, problem-solving, conflict resolution, risk management, negotiation, and mediation skills.
• Able to demonstrate original thinking and creativity; meet challenges with resourcefulness; develop innovative approaches and ideas, while presenting them in a clear and effective manner.
• Able to supervise all aspects of a project team, while tracking progress, coordinating and communicating with stakeholders.
• Able to work independently in a fast-paced environment.
• Able to effectively and efficiently multitask, set priorities, shift priorities, and adapt to changes in situations.
• Able to handle projects and communication of highly sensitive and confidential nature, where absolute discretion is critical.
• Able to work effectively, collaboratively and positively with others.

SUPERVISORY RESPONSIBILITIES

• N/A

DESIRED EDUCATION AND EXPERIENCE

• 5 years’ minimum experience in operational project management