Facilities Specialist

The Facilities Specialist is responsible for ensuring the smooth functioning and upkeep of all facilities, addressing routine maintenance, and overseeing specialized contractors when needed. This role will handle a variety of tasks including general repairs, painting, installing whiteboards, and other essential projects to maintain the buildings' functionality and aesthetic standards.

Key Areas of Responsibility:

• Building Oversight: Monitor the condition of facilities across all 3 of buildings to ensure a safe and comfortable environment for all employees and visitors.
• Routine Maintenance: Perform general maintenance tasks such as minor plumbing, electrical work, lighting repair, and HVAC system checks.
• Project Management: Complete a variety of facility-related projects, including but not limited to painting, fixing furniture, assembling equipment, hanging whiteboards, and installing shelving.
• Vendor Management: Coordinate with specialized contractors and service providers for tasks beyond the scope of routine maintenance, such as electrical, plumbing, and HVAC repairs.
• Inventory Management: Maintain an inventory of supplies and materials needed and reorder, as necessary.
• Emergency Response: Act as the first point of contact for emergency maintenance issues and provide quick resolutions or escalate as needed.
• Facility Improvement: Identify and recommend opportunities for facility improvements, including upgrades to building systems, aesthetics, and functionality.
• Regular Inspections: Conduct routine inspections of facilities to identify potential issues and proactively address them before they become major problems.
• Documentation & Reporting: Keep accurate records of maintenance activities, repairs, and projects completed. Report progress and challenges to the Facilities Manager regularly.
• Customer Service: Address building-related concerns from employees or visitors in a professional, timely, and courteous manner.

Knowledge, Skills and Abilities:

• Proven experience in facilities management, maintenance, or a related field, in a corporate or industrial setting.
• Strong knowledge of building systems, including HVAC, plumbing, electrical, and lighting.
• Skilled in general repairs, maintenance, and minor construction tasks.
• Knowledge of OSHA regulations and safety standards.
• Proficiency with basic computer tools for reporting and inventory management.
• Certification in facilities management or maintenance is preferred.
• Ability to manage multiple tasks independently and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Strong problem-solving skills with attention to detail.