Provide project coordination, financial tracking, procurement, documentation, and administrative support for facilities, capital, and operational projects from initiation through closeout.
Job Responsibilities
Key Responsibilities
Track project budgets, commitments, actuals, forecasts, accruals, and costs.
Support purchase requisitions, POs, invoices, payments, and financial closeout.
Coordinate with Finance, Sourcing, AP, suppliers, contractors, and project teams.
Maintain project records, calendars, action/issue/risk logs, and documentation.
Track project owners, deadlines, approvals, milestones, and dependencies.
Coordinate project meetings, design reviews, and stakeholder sessions.
Prepare agendas, meeting minutes, action items, and status updates.
Create weekly/monthly project reports, dashboards, and leadership presentations.
Maintain project scope, schedule, budget, risks, and milestones in project systems.
Support Procore administration, including project setup, access, workflows, and documents.
Organize drawings, specifications, RFIs, submittals, reports, and closeout documents.
Track equipment deliveries, procurement activities, and long-lead items.
Support project closeout, including as-builts, O&M manuals, warranties, inspections, and
turnover packages.
Numbers & Facts
Location
Minneapolis, MN
Job Type
Contractor
Salary
$35–$40 Per Hour
Qualifications
Required Qualifications
Associate degree or equivalent experience in Business, Finance, Construction,
Facilities, or Project Management.
Project, financial, procurement, or administrative coordination experience.
Strong Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint skills.
Experience with POs, invoices, budgets, or cost tracking.
Strong documentation and document-control skills.
Excellent organization, communication, and follow-through.
Ability to manage multiple projects, deadlines, and stakeholders.
Strong attention to detail and data accuracy.
Must-Have Skills
Project coordination/administration
Financial and procurement support
Budget and cost tracking
Advanced Excel
Document control
Stakeholder coordination
Multi-project management
Preferred
Procore experience
Facilities, construction, or capital project experience
Experience with project closeout documentation
About Company
Medical Device Manufacturing Company
Skills
Facilities Management
Skills
Administrative Skillsunmatched
Capital Projectunmatched
Manufacturingunmatched
Medical Equipmentunmatched
Project/Program Coordinationunmatched
Purchasing/Procurementunmatched
Support Documentationunmatched
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