Facilities Utilization Planner and Events Setup Coordinator

Posting Details

Position Information

Department/College Physical Plant Position Title Facilities Utilization Planner and Events Setup Coordinator Job Category Staff Posting Number 00536 FLSA Non-Exempt Full or Part Time Full-Time Other Temporary No If Temporary, number of months

Position Summary Information

Duties

The Facilities Utilization Planner and Events Setup Coordinator is responsible for coordinating the use of campus facilities for university events. As part of the duties, the coordinator will develop plans to maximize facility usage and provide data on administrative facility usage, along with recommendations for space utilization changes. The coordinator will also be responsible for directing the detailed work associated with events, such as preparation, setup, and breakdown of event equipment, as well as other services that require university personnel and/or equipment. Additional responsibilities will include assisting the Director of Facilities Operations in other duties as assigned.

ESSENTIAL FUNCTIONS:

• Work with events team/requestors to identify needed resources such as tables, chairs, sound equipment, electrical, custodial, trash, landscaping, and manpower support requirements
• Coordinate and assist with organizing, setting up, breaking down, and returning proper storage event equipment (i.e., tents, tables, chairs, signs, banners, audio-visual equipment, etc.)
• Manage the Facilities Reservation Calendar, eSpace, and Workorder requests to ensure there aren't any conflicts in scheduling
• Utilize organizational skills to troubleshoot and solve problems while operating on a schedule, managing multiple events and projects simultaneously, meeting deadlines, and achieving goals
• Develop plans to maximize facility use and make space allocation recommendations to the administration
• Conduct facility usage studies and compile usage data for management to review
• Collaborate with the maintenance team on the coordination of events and equipment
• Ensure that proper staffing is available, approval is obtained if it is deemed that overtime is required, and schedule appropriate overtime staffing
• Manage the maintenance program for all facilities vehicles, and transportation equipment
• Coordinate all moves of furniture and equipment
• Help with the construction of fencing, concrete walkways, the erection of canopies, stages, and platforms
• Ability to scale ladders to help with pulling wires and cabling, installing ports, and other duties revolving around the campus IT system. Also, to assist with cleaning gutters and removing debris from roofs
• Complete other duties as assigned

Qualifications

QUALIFICATIONS REQUIRED:

• High School diploma or its equivalent
• Minimum of 3 or more years of related experience
• Excellent communication and interpersonal skills, including writing and speaking
• Ability to manage multiple projects concurrently
• Must be team-oriented and able to work collaboratively to achieve team goals
• Detail-oriented
• Experience with Microsoft Office programs
• Experience driving and using a forklift
• Experience assembling stages including platforms, steps, and safety rails (e.g. connecting and locking panels, leveling stage

REQUIRED LICENSE, CERTIFICATION, OR SPECIAL CREDENTIALS:

• Valid driver's license

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

PHYSICAL REQUIREMENTS:

• Must be able to lift and carry up to 100 pounds
• Must have full range of mobility in the upper and lower body; be able to reach overhead; be able to work in various positions, including stooping, standing, bending over, sitting, kneeling, and squatting for extended periods of time; be able to lift, pull, and push materials and equipment to complete assigned job tasks
• In addition to the normal work week, the ability to work weekends/nights as needed

WORKING CONDITIONS:

• Occasionally, ascends and/or descends a ladder as needed
• Frequently performs tasks that require repeating motions of the wrists, hands, and/or fingers, such as typing, operating power tools, etc.
• Frequently tasked with operating a motor vehicle or heavy equipment
• Occasionally exposed to low and high temperatures as well as outdoor elements such as precipitation and wind
• Occasionally exposed to noisy environments

Salary Schedule

Salary Band: P565

To view salary schedules visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/

Salary will be commensurate with experience and qualifications.

Posting Detail Information

University Information

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

EEO Statement

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost/Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

Background Check Statement

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Close Date Open Until Filled Yes Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

Additional Information

Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.

To apply or view details, visit https://jobs.athens.edu/

Review of applications will begin as soon as possible and remain "open until filled."

For assistance, contact the Human Resources Office at 256-216-3333 or email us at employment@athens.edu.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?
• Chronicle of Higher Education web or print ad
• Higher Ed Jobs.com
• Special Publication or Professional Journal
• Athens State University website (Athens.edu)
• Personal or Employee Referral
• Local newspaper ad
• Other
• Inside Higher Ed

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts