Facility Aide

CITY OF ELKHART – JOB DESCRIPTION


DEPARTMENT: Parks and Recreation
POSITION : Facility Aide
DIVISION: Recreation
STATUS: Part-time
CATEGORY: Hourly
FLSA: Non-Exempt
REPORTS TO: Assistant Superintendent
DATE: August 2026  

JOB SUMMARY
The Parks and Recreation Facility Aide assists with the daily operational and administrative needs of Parks and Recreation facilities. This position provides support with facility staffing and coverage, cash handling, inventory, staff training, field trip coordination, concession operations, and special facility activities.
The Facility Aide works closely with facility staff and supervisors to help ensure facilities are properly staffed, supplied, organized, and prepared for daily operations and special events.
Work schedules vary based on facility needs and may include days, evenings, weekends, and occasional holidays.



PRINCIPAL DUTIES AND RESPONSIBILITY

•       Assist with preparing and maintaining facility personnel schedules and identifying staffing or coverage needs.
•       Provide site coverage at Parks and Recreation facilities as assigned.
•       Assist with training and onboarding new facility staff on site procedures, expectations, customer service, cash handling, and daily operations.
•       Collect, count, document, and secure facility revenue in accordance with City cash-handling procedures.

•       Coordinate facility field trips, including scheduling, facility communication, attendance information, transportation details, and other logistical needs.
•       Assist with the operation, setup, inventory, stocking, and coordination of the Parks and Recreation concession trailer.
•       Serve as a liaison for facility theme nights and special activities by communicating information, coordinating supplies, and assisting facility staff with implementation.
•       Maintain regular communication with the Program and Recreation Coordinator, facility managers, and other designated supervisors regarding staffing, inventory, facility needs, and operational concerns.
•       Assist with facility setup, cleanup, organization, and general operational needs.
•       Provide customer service and respond appropriately to questions from participants, parents/guardians, visitors, and staff.



OTHER DUTIES AND RESPONSIBILITIES
•       Assist with special events, programs, and department-wide activities as needed.
•       Travel between Parks and Recreation facilities as assigned to provide staffing, supplies, inventory, or operational support.
•       Maintain a flexible schedule based on facility needs, including evenings, weekends, and occasional holidays.
•       Perform other duties as assigned by the supervisor to support the overall operation of Parks and Recreation facilities.
•       Assist with maintaining accurate inventory lists for assigned facilities, including concessions, operational supplies, and other facility materials.
•       Assist with the distribution and delivery of inventory and supplies to Parks and Recreation facilities.



EDUCATION AND EXPERIENCE
•       High school diploma or equivalent preferred.
•       Experience in recreation, customer service, facility operations, cash handling, inventory, scheduling, or a related setting is desirable.
•       Experience working with seasonal or part-time employees is desirable.
•       Strong organizational, interpersonal, and communication skills.
•       Ability to learn City policies, facility procedures, cash-handling requirements, and departmental operations.


KNOWLEDGE, SKILLS,  AND ABILITIES

PHYSICAL, MENTAL, AND VISUAL SKILLS
•The physical, mental, and visual demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•Frequently required to walk, sit, and talk or hear.
•Occasionally required to use hands to finger, handle, feel, or operate objects, tools.
•Occasionally required to climb or balance, stoop, kneel, or crouch.
•Occasionally lift and/or move up to 50 pounds.
•Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.



WORKING CONDITIONS
•The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Occasionally works in outside weather conditions.
•Occasionally exposed to wet and/or hot, humid conditions.
•Occasionally exposed to toxic or caustic chemicals.
•Noise level in the work environment can be moderately loud while at the field.


DRUG TEST REQUIRED
•The City of Elkhart is a Drug Free Workplace.  Therefore, a post offer, pre-employment drug screen is required.  Random drug testing may be conducted after employment.


POLICY STATEMENT

•The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this job description to perform the principal duties, responsibilities and essential job functions.
•This job description is intended to describe the general nature and level of work being performed by the incumbent.  Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and other duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
•This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.  Employee holding this position will be required to perform any other job-related duties as requested by the Mayor.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability.