Facility Management Coordinator

Do you want to join an organization that invests in you as a(an) Facility Management Coordinator? At Wesley Medical Center, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Job Summary and Qualifications

Position Summary: The Facility Management Coordinator is responsible for the daily operations of the Facility Management department. Under the supervision of the Director, the Facility Management Coordinator performs a variety of administrative duties, including payroll functions, accounting reconciliation, organization of regulatory documents, and maintenance of policies/procedures. The Facility Management Coordinator serves as the department subject matter expert for HCA Healthcare’s computerized maintenance management system (CMMS) and compliance program, which facilitates scheduling PMs, work order management and vendor management. The Facility Management Coordinator Assists with activities involved with construction, remodel, painting and abatement projects. Individual acts as assistant general contractor for small projects. Assists with Organizing departmental activities, supports staff in making intelligent and independent decisions, and is a role model for positive and productive culture.

Job Responsibilities:

• Demonstrates the ability to adapt technique/treatment to age of population served, including newborn, pediatric, adolescent, adult and geriatric patients, while providing care/service with respect to cultural differences and spiritual needs.
• Works directly with vendors to create interim life safety measures, infection control risk assessments, and above ceiling permits.,
• Assists Director of Facility Management and Director of Safety in inspecting construction projects and correcting regulatory deficiencies.
• Coordinates with department staff on internal projects to meet all regulatory guidelines, and manages vendor activity to CMMS standards.
• Manages department payroll and account reconciliation including tracking of PTO, ordering department supplies and reviewing invoices.
• Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities.
• Exhibits proficiency with computer systems, organizational and problem-solving skills, independent judgement and attention to detail.
• Manages staff workload, scheduling, assignment and completion of work orders and preventative maintenance tasks using HCA Healthcare’s CMMS.
• Accepts or rejects incoming service requests and assigns to appropriate technician.
• Assigns start dates and technicians to preventative maintenance activities.
• Maintains an accurate inventory of assets by coordinating the asset inventory/retiring process.
• Manages vendor activity for projects and preventative maintenance activities, including billing, invoice auditing and payment.
• Ensures completed inspection reports are turned in on time.
• Provides DFM with technician and vendor performance reports as necessary.
• Maintains organization of documents including policies and compliance activities.
• Demonstrates an extensive knowledge of Joint Commission, CMS, OSHA, and other Federal and State regulatory agency standards.
• Works directly with vendors to create interim life safety measures, infection control risk assessments, and above ceiling permits.
• Assists Director of Facility Management and Director of Safety in inspecting construction projects and correcting regulatory deficiencies.
• Coordinates with department staff on internal projects to meet all regulatory guidelines, and manages vendor activity to CMMS standards.
• Manages department payroll and account reconciliation including tracking of PTO, ordering department supplies and reviewing invoices.
• Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities.
• Exhibits proficiency with computer systems, organizational and problem-solving skills, independent judgement and attention to detail.
• Manages staff workload, scheduling, assignment and completion of work orders and preventative maintenance tasks using HCA Healthcare’s CMMS.
• Accepts or rejects incoming service requests and assigns to appropriate technician.
• Assigns start dates and technicians to preventative maintenance activities.
• Maintains an accurate inventory of assets by coordinating the asset inventory/retiring process.
• Manages vendor activity for projects and preventative maintenance activities, including billing, invoice auditing and payment.
• Ensures completed inspection reports are turned in on time.
• Provides DFM with technician and vendor performance reports as necessary.
• Maintains organization of documents including policies and compliance activities.
• Demonstrates an extensive knowledge of Joint Commission, CMS, OSHA, and other Federal and State regulatory agency standards.
• Performs other duties as assigned.
• Practices and adheres to the “Code of Conduct” and “Mission and Value Statement”

Qualifications:

Required Education or Experience

• Four-year Bachelor Degree in related field or enrollment within 6 months

Required Knowledge and Skills

• Basic computer skills including Microsoft Word and Excel
• Knowledge of life safety codes and building codes in health care facilities and health care technology
• Knowledge of mechanical and electronic engineering and electrical systems
• Preferred Knowledge and Skills
• Administrative experience in maintenance, engineering or healthcare

Benefits

Wesley Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

For more than 100 years, Wesley Healthcare has provided exceptional care to thousands of families in Wichita and throughout Kansas and Northern Oklahoma. Wesley Medical Center is a member of the Wesley Healthcare network within Greater Wichita and has been an HCA Healthcare hospital since 1985.

Our physicians treat more than 24,000 patients annually, making Wesley Medical Center the most preferred hospital in Kansas and northern Oklahoma. Additionally, our obstetricians and childbirth staff deliver more than 6,000 babies each year, more than any hospital in a 13-state region.

Home to Wesley Children's Hospital, the region's first and Wichita's only children's hospital, we care for children in a unique space designed specially for kids and their families. And as a Level I Trauma Center and the only Level II Pediatric Trauma Center in Kansas, we are prepared to treat any medical emergency, any time of day.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Facility Management Coordinator opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.