Facility Planning & Delivery Manager (LTE)

Facility Planning & Delivery Manager (LTE)

Salary

$130,041.13 - $179,444.00 Annually

Location

Bellevue City Hall, 450 110th Ave NE, Bellevue, WA

Job Type

Limited Term

Remote Employment

Flexible/Hybrid

Job Number

26-00287

Department

Finance and Asset Management

Opening Date

10/09/2026

Closing Date

10/19/2026 11:59 PM Pacific

FLSA

Exempt

Bargaining Unit

NONAFF

• Description
• Benefits
• Questions

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

The City of Bellevue is seeking a strategic and forward-thinking leader to advance the planning and delivery of major maintenance, enterprise space optimization, and capital improvement projects across its municipal facilities portfolio. As the Facility Planning & Delivery Manager within the Finance & Asset Management Department (FAM), you will guide short and long-range facility planning, steward enterprise space needs, and lead complex capital project delivery from concept through construction. You will champion change management, strengthen project delivery performance, and drive continuous improvement in planning and portfolio outcomes-ensuring City facilities remain environmentally sustainable, universally accessible, and aligned with organizational priorities, regulatory requirements, and stakeholder expectations.

Essential Duties and Responsibilities

Leadership & Strategy

• Establish the vision, strategic direction, goals, and priorities for the Facility Planning and Delivery Section, incorporating sustainability, climate resilience, and accessibility principles.
• Oversee planning for renovation and facility improvement projects, including development of major maintenance master plans and enterprise space plans; lead project scoping, sequencing, and resource forecasting with attention to energy efficiency, lifecycle cost, and inclusive design.
• Guide strategies for rehabilitation, renewal, replacement, and condition assessment of City assets; develop policies, procedures, and best practices to improve consistency, predictability, compliance, and efficiency.

Project & Portfolio Management

• Direct end-to-end delivery of space planning and capital projects including planning, design, procurement, construction, commissioning, and close-out.
• Ensure projects incorporate sustainable design standards (energy efficiency, carbon reduction, responsible materials) and meet or exceed ADA/universal accessibility requirements.
• Oversee portfolio performance; establish governance frameworks, metrics, and reporting to improve Capital Improvement Program (CIP) delivery accomplishment rates.
• Lead complex decision-making related to scope, schedule, budget, risk, and trade-offs; escalate issues and drive resolution.

Fiscal Oversight & Contracts

• Develop and manage program and project budgets; evaluate lifecycle costs and sustainability investments.
• Lead contract development, negotiation, and administration for consultants, contractors, and vendors; ensure compliance with public procurement requirements and funding conditions.
• Identify and pursue grant funding opportunities supporting sustainability, energy efficiency, and accessibility; oversee grant application, compliance, and reporting.

Team Leadership & Supervision

• Plan, organize, assign, and evaluate the work of professional and technical staff; hire, supervise, coach, and conduct performance evaluations.
• Build staff capacity in sustainable design practices, regulatory accessibility standards, and inclusive project delivery; foster a collaborative, accountable, high-performing culture.
• Champion data-driven decision-making through development of reporting tools and performance metrics.

Stakeholder & Community Engagement

• Coordinate with internal departments (e.g., Fire, Parks, Transportation, IT, Legal, Procurement) and external stakeholders.
• Lead internal engagement and organizational change management related to enterprise space planning and capital projects.
• Prepare and deliver presentations, reports, and recommendations to executive leadership, City Council, and/or community groups.

Regulatory Compliance & Risk Management

• Ensure compliance with federal, state, and local laws, regulations, and codes related to public works, construction, ADA, and environmental standards.
• Identify risks and implement mitigation strategies across projects and programs.

Supervision Received and Exercised

• Works under the general supervision of the department Assistant Director or Director.
• Supervises professional and technical staff directly and/or through project leads.
• Collaborates closely with the Facility Operations Section Manager and Municipal Capital Delivery Manager to align standards, planning, construction, and maintenance activities.

Qualifications

Key Competencies

• Strategic Mindset - Anticipates future needs and translates vision into actionable plans.
• Optimizes Work Processes - Continuously improves systems and workflows for predictable delivery.
• Organizational Savvy - Navigates complex organizational dynamics effectively.
• Interpersonal Savvy - Builds strong relationships across diverse groups.

Education and Experience Requirements

• Bachelor's degree in architecture, engineering, interior design, construction management, public administration, or related field.
• Seven (7) or more years of progressively responsible experience in space planning and/or capital project/program management, preferably in the public sector.
• Experience supervising professional or technical staff.
• Equivalent combinations of education, experience, and training will be considered.

Knowledge, Skills, and Abilities Requirements

• Comprehensive knowledge of capital project planning, design, construction management, and public-sector project delivery methods.
• Strong understanding of facility asset management, lifecycle costing, major maintenance planning, and enterprise space planning principles.
• Knowledge of sustainability practices, energy efficiency strategies, environmental regulations, ADA requirements, and universal design standards.
• Ability to lead complex programs and manage multiple high-impact projects simultaneously while balancing scope, schedule, budget, and risk.
• Strong analytical skills with the ability to interpret facility data, evaluate program and project performance, and support continuous improvement.
• Excellent communication, negotiation, and facilitation skills with the ability to engage diverse stakeholders and present to executive leadership.
• Ability to develop policies, procedures, planning frameworks, and governance tools that strengthen consistency, compliance, and operational alignment.
• Ability to build collaborative relationships across departments and external partners, fostering coordination, trust, and effective project delivery.
• Knowledge of municipal CIP processes, budgeting, and public sector procurement
• Must operate City vehicles to drive to various facility sites across the city as needed.

Certifications

• Project Management Professional (PMP), Certified Construction Manager (CCM), or similar certification desirable.
• LEED Accreditation, Certified Access Specialist (CASp), or similar sustainability/accessibility credentials desirable.

Supplemental Information

WORKING CONDITIONS & PHYSICAL DEMANDS

• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Primarily office environment with regular site visits to construction and project locations.
• Work involves moving, communicating, operating objects, tools, or controls and reaching.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet while in the office or moderately to very loud when in the field.

Flexible/Hybrid Working:

A hybrid work schedule may be available for this position after an orientation period working in the office after hire. Remote work for this position is subject to operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington within reasonable commuting distance to Bellevue City Hall.

Limited Term Employee (LTE): A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than three consecutive years (36 months).

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial drivers license (CDL), licensures, or additional certifications.

At the City of Bellevue, youll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. Youll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:

Medical

Employees are offered a choice of medical coverage through the Citys self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).

Dental

Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.

Vision

Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans - Employees are offered three retirement plans:

• Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
• City of Bellevue Municipal Employees Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
• Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:

More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue

• Flexible Spending Accounts (FSAs)
• Life/Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Survivor Income
• Employee Assistance Program (EAP)
• 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
• An ORCA Card bus pass
• On-site fitness center, and self service food/coffee options
• Career development and training programs
• Tuition Reimbursement Program
• Employee Resource Groups (ERGs)

Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note: The City of Bellevue does not participate in the Social Security Administration (SSA) program and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan.

NOTE: This is a brief summary of the benefit programs for the Citys non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

01

Your responses in this section will be used to review your application and determine your eligibility for this position. The experience listed here MUST match the employment history provided in your application. If your answers do not align, please go back and update your application before submitting, as any discrepancies may result in removal from consideration. Please note, it is not acceptable to use "See Resume" or "See Above". We do not accept resumes as a substitute for a completed application. Do you understand and agree to these requirements?

• I confirm that the information provided here is consistent with my application.
• I do not agree with the statements above.

02

Do you have a current valid Washington state driver's license or the ability to obtain one by hire date?

• Yes
• No

03

Are you able to pass a criminal background check which is required for this position?

• Yes
• No

04

How many years of professional experience in space planning, capital project or program management do you have (public sector preferred)?

• Less than 1 year of experience
• 1-3 years of experience
• 4-6 years of experience
• More than 6 years of experience

05

What is your level of proficiency with computer systems and software (email, mobile devices, Office 365 products, MS Project, Bluebeam, Power BI/Excel dashboards)?

• Beginner
• Intermediate
• Advanced
• Expert or trainer-level

06

Which best describes your experience with capital project delivery, including planning, design coordination, procurement, construction, commissioning, and close-out?

• No experience
• Some experience supporting tasks with guidance
• Regular experience delivering capital projects independently
• Extensive experience delivering complex capital projects or portfolios

07

Which best describes your experience integrating sustainability, ADA/universal design, and regulatory compliance into facility planning or capital projects?

• No experience
• Some familiarity with basic requirements
• Regular applied experience meeting sustainability and accessibility requirements
• Extensive applied experience shaping strategy, standards, or design requirements

08

Which best describes your leadership experience guiding staff and multidisciplinary teams through complex capital project decision-making and change management (scope, schedule, budget, risk, trade-offs), including coaching team members, coordinating cross-department collaboration, communicating with stakeholders, and managing impacts during critical planning or delivery phases?

• No experience
• Some experience providing support with guidance from others
• Comfortable independently leading project governance and change-management efforts; coaching staff; directing cross-functional teams; and communicating project status and impacts
• Highly experienced leading complex capital projects or portfolios; building high-performing teams; coordinating cross-department communications; making time-sensitive strategic decisions; and managing team performance to achieve delivery outcomes

09

Which best describes your experience using data and performance metrics to guide project and portfolio decision-making, support staff in understanding and improving their work, and strengthen organizational outcomes (e.g., KPI development, dashboard reporting, trend analysis, business reviews)?

• No experience
• Some experience reviewing basic reports or dashboards
• Regular experience analyzing data trends, implementing KPIs, coaching staff on data accuracy and interpretation, and using metrics to improve planning, delivery practices, and team performance
• Extensive leadership experience building reporting tools and performance dashboards, establishing data standards, interpreting project and portfolio trends to shape strategy and resource allocation, and communicating results to leadership, teams, and stakeholders

10

Which best describes your experience overseeing budget development and financial management for capital projects or programs, including guiding staff in budget preparation, ensuring fiscal compliance, forecasting long-term needs, and communicating financial impacts to leadership or stakeholders?

• No experience
• Some experience assisting with budgets or reviewing financial information
• Regular experience developing capital or program budgets, monitoring expenditures, coaching staff on financial processes, forecasting needs, and ensuring compliance with financial policies and procedures
• Extensive leadership experience overseeing complex operational and capital budgets, preparing business cases and CIP funding requests, optimizing resource allocation, conducting long-range financial planning, and presenting financial information to executives, governing bodies, or stakeholders

11

Which best describes your experience directing and developing multidisciplinary project teams in planning and delivery environments, including setting direction, coaching staff, fostering cross-department collaboration, and ensuring team performance aligns with organizational goals?

• No supervisory experience
• Some experience providing informal guidance or mentoring
• Regular supervisory experience, including directing daily work, coaching staff, providing feedback, and supporting professional development
• Extensive leadership experience managing multidisciplinary teams; overseeing staffing plans; resolving personnel issues; building team capability; and leading staff to achieve strategic, portfolio-level outcomes

12

Please describe your professional experience in space planning and capital project/program delivery, highlighting both technical expertise and leadership responsibilities. Share examples that demonstrate how you set direction, lead multidisciplinary teams, manage complex decisions (scope, schedule, budget, risk), and ensure alignment with organizational priorities such as sustainability, accessibility, fiscal stewardship, and cross-department collaboration. Include any relevant experience with portfolio performance, stakeholder engagement, strategic planning, or budget development. Be as specific as possible. (Please be mindful that artificial intelligence tools, when used to assist in drafting responses, can produce similar language across the many applications submitted. Responses are more effective if they clearly reflect personal experience, specific examples, and individual voice.) [300 words MAXIMUM]

13

The City of Bellevue is a hybrid workplace. This is a Washington State job, and candidates must reside within a reasonable distance of City Hall and be onsite in Bellevue at least 2 day(s) per week.

• Yes, I am interested in hybrid schedule and available to be onsite 2 or more days per week.
• No, I am interested in fully remote position.

Required Question

Employer City of Bellevue

Address PO Box 90012

Bellevue, Washington, 98009

Website http://www.bellevuewa.gov/