Facility Project Manager

Description

Responsibilities

• Support planning, organizing, and tracking of facility construction and improvement projects from initiation through completion.
• Coordinate with internal departments, contractors, vendors, and consultants to ensure timely and effective project execution.
• Assist with document control including contracts, permits, drawings, specifications, and change orders.
• Prepare, update, and maintain project schedules, meeting agendas, minutes, and progress reports.
• Track project milestones, deliverables, and action items to ensure alignment with project timelines.
• Support project budget management by tracking invoices, purchase orders, and project-related expenses.
• Assist with processing invoices, cost tracking, and budget documentation.
• Conduct site visits as needed to verify work progress, support inspections, and collect project data.
• Maintain accurate and organized project files, both digital and physical.
• Prepare and distribute project status updates and communications to internal stakeholders.
• Support compliance with safety, quality, and regulatory requirements across all project activities.
• Assist with coordinating inspections, closeout documentation, and project handover activities.
• Support facility upgrades, renovations, and infrastructure improvement initiatives.
• Perform general administrative project duties including scheduling meetings, preparing presentations, and processing documentation.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience in construction administration, facility project coordination, or a related field.
• Working knowledge of construction processes, documentation, and terminology.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with all levels of stakeholders.
• Strong problem-solving skills and ability to work independently and as part of a team.
• PMP certification preferred but not required.

Reasons you should work for us:

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.
• Onsite Aurora Health & Wellness Center available for all employees.
• Employees are continuously encouraged to learn and grow their careers in smart manufacturing.