Facility Use Coordinator(s)

POSITION: Facility Use Coordinator

RESPONSIBLE TO: Supervisor of Facilities and Custodial Services

INTRODUCTION:

At Licking Heights Local Schools, our commitment to student success drives everything we do. We believe in providing equitable, personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework, addressing milestones from kindergarten readiness to college and career competencies, ensures that every student thrives academically, socially, and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities, fostering well-rounded and socially responsible citizens.

To be successful at Licking Heights Local Schools, staff members must embody a range of skills, including:

• Passion for education and student well-being
• Effective mentoring and guidance for students
• Strong communication and collaboration skills
• Continuous learning and professional development
• Forward-thinking planning and strategic decision-making
• Openness to two-way communication and community engagement

We are dedicated to supporting our staff through comprehensive induction, providing ongoing professional development aligned with our district''s vision, and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school, career, and life.

JOB GOAL: Manages assigned special events and all duties within the event.

QUALIFICATIONS:

• Available to work a non-traditional schedule and irregular hours when needed.
• Demonstrated leadership abilities and a willingness to take on challenging tasks.
• Embraces high-performance standards (e.g., engagement, proficiency, resilience, etc.)
• Maintains a record free of criminal violations that prohibit public school employment.
• Meets all Ohio Administrative Code 3301-27-01 qualifications to direct, supervise, or coach a pupil- activity program. Monitors training/certification expiration dates and meets all renewal deadlines.
• Upholds all school policy, and state regulations.
• Demonstrates active listening, sound judgment, creative problem-solving, and effective time management skills
• Exhibits excellent customer service skills and interacts with facility users, visitors, staff, and community members in a professional, courteous, and helpful manner.

PERFORMANCE RESPONSIBILITIES:

1. Provides on-site leadership and oversight for assigned facility rentals, community events, and other after-hours activities.

Serves as the District's primary on-site representative during assigned events and facility rentals.

Provides leadership and direction to custodial staff and other District personnel assigned to support the event.

Coordinates with event organizers, renters, vendors, visitors, and District staff to support a successful event.

Maintains a visible presence throughout the event and remains available to respond to questions, concerns, and changing needs.

Addresses issues that arise when building administrators or other District leadership personnel are not present.

Uses sound judgment to resolve routine operational issues and contacts appropriate District personnel when additional assistance or authority is needed.

2. Oversees building access, facility readiness, and event operations.

Provides access to approved areas of the facility in accordance with the facility use agreement and event schedule.

Unlocks and secures doors, rooms, gates, and other designated areas as necessary for the event.

Verifies that requested spaces are accessible and appropriately prepared for scheduled use.

Coordinates adjustments to room setups, equipment, building access, or other facility needs when appropriate.

Helps ensure that renters and guests remain within approved areas and comply with District facility-use expectations.

Conducts appropriate walkthroughs before, during, and following events to identify and address facility concerns.

Ensures the facility is appropriately secured at the conclusion of the event and communicates unresolved concerns to the appropriate District personnel.

3. Provides excellent customer service and serves as a liaison between the District and facility users.

Welcomes event organizers, participants, vendors, and guests and provides assistance as needed.

Serves as a knowledgeable resource regarding the facility, event logistics, District expectations, and approved use of the building.

Maintains professional, courteous, and effective communication, including when addressing concerns or enforcing District rules.

Uses tact, diplomacy, and sound judgment to resolve issues while protecting District interests.

Fosters positive relationships with community organizations and facility users that support continued public confidence in the District.

4. Helps maintain a safe, secure, and orderly environment during facility use.

Monitors activities and facility conditions to help ensure the health, safety, and well-being of participants, staff, and visitors.

Maintains familiarity with emergency procedures, building evacuation plans, and appropriate emergency contacts.

Responds appropriately to emergencies, injuries, security concerns, alarms, disruptive behavior, or other unexpected situations.

Takes reasonable action to protect District facilities, equipment, and property from damage, misuse, or loss.

Reports accidents, property damage, security concerns, inappropriate behavior, and other significant incidents in accordance with District procedures.

Contacts emergency services, law enforcement, District leadership, or other appropriate personnel when circumstances warrant.

5. Coordinates event support personnel and communicates operational needs.

Provides appropriate direction to custodial personnel and other District employees assigned to support an event.

Communicates event schedules, facility needs, setup changes, access requirements, and other relevant information to supporting staff.

Helps prioritize work during events to ensure that immediate operational and customer-service needs are addressed.

Communicates facility concerns, maintenance needs, damage, unusual circumstances, or follow-up items to the appropriate District personnel.

Works cooperatively with Operations, custodial staff, administrators, athletics, security personnel, and other departments as applicable.

6. Consistently performs assigned responsibilities in a professional and dependable manner.

Reports for assigned events on time and remains on site for the duration required by the assignment.

Maintains a professional appearance and demeanor appropriate for serving as a District representative.

Develops respectful and productive working relationships with District employees and community members.

Maintains the confidentiality of sensitive or protected information.

Uses District technology, communication systems, keys, access credentials, and other resources appropriately.

Keeps current with District procedures and practices associated with facility use, safety, security, and assigned responsibilities.

7. Performs other job-related duties as directed.

Supports District Operations and facility-use procedures as assigned.

Assists with special events or other facility-related activities when requested.

Implements District procedures and strategies that support safe, efficient, and positive use of District facilities.

WORKING CONDITIONS:

The district offers equal employment opportunity without regard to age, color, disability, genetic information, military status, national origin, race, religion, sex (including gender identity, pregnancy, and sexual orientation), or any other legally protected category.

The district maintains a drug and alcohol-free work environment to prevent the adverse impact of substance abuse on employee performance and protect the rights of co-workers and the public.

Safety is essential to job performance. All employees are required to comply with workplace health/safety regulations and district policies when duties entail any of the following situations:

• Encounters with aggressive, angry, rude, or unpleasant individuals.
• Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, loud noises, moving mechanical parts, odors, slippery/uneven surfaces, etc.
• Exposure to blood-borne pathogens or contagious diseases.
• Exposure to severe weather conditions or temperature extremes.
• Movements that require balancing, bending, climbing, crouching, kneeling, or reaching.
• Operating or riding in a vehicle. Working in or near vehicular traffic.
• Performing tasks that require complex sequencing, dexterity, strength, stamina, etc.
• Traveling to meetings and work assignments.
• Working at heights, in confined spaces, or under diminished/variable lighting.
• Preferred Attributes: Active listening, creative problem solving, and good time management skills.
• Physical Demand: Sedentary strength (seldom lifting/carrying more than 11 lbs.).
• Duties require communicating verbally, far/near visual acuity, fine/gross manipulation, reaching at or below shoulder height, standing/walking, stooping, and using a traditional keyboard.

This job description document does not establish a contract or alter board-authorized employment agreements. Employee benefits, classifications, contract durations, skill sets, wage rates, and work schedules may vary by assignment. This summary document describes typical job functions and does not represent an exhaustive list of all possible work responsibilities.

Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program/service adjustments, regulatory compliance, technological innovations, and unforeseen events.

NOTE: Contracts are offered to licensed staff with appropriate credentials. Unfilled positions may be offered to other applicants meeting school district and Ohio Department of Education and Workforce permit criteria. A Pupil Activity Permit and/or Ohio School Van Driver Certificate may be required.

EVALUATION: Performance of these responsibilities will be evaluated annually by the Supervisor of Facilities and Custodial Services.

How To Apply:

You must complete the entire online application to be considered for a position.

Providing a resume, and additional attachments are optional. Please also provide complete reference information for each reference including name, address, phone and email address.

Licking Heights does place an emphasis on accepting a diverse pool of candidates reflecting the school district's student population.

Nondiscrimination and Equal Opportunity Employment Opportunity: The Licking Heights Local School District Board of Education does not discriminate on the basis of race, color, religion, national origin, sex, disability, Genetic Information Nondiscrimination Act (GINA), military status, ancestry, or age in its programs and activities, including employment opportunities.