Fellowship Program Coordinator, Medicine

Medicine Fellowship Program Coordinator

Position Summary

The Fellowship Program Coordinator supports the administrative and operational functions of accredited fellowship programs within the Department of Medicine. This position serves as a key resource for program leadership, faculty, fellows, residents, and institutional stakeholders by coordinating recruitment, accreditation, evaluations, educational activities, and trainee support.

Key Responsibilities

Program Administration

• Provide administrative support to Program Directors, Associate Program Directors, Fellowship Associate Program Directors, the Education Programs Administrator, faculty, fellows, and residents.

• Coordinate meetings, orientations, educational events, retreats, graduation activities, holiday celebrations, end-of-year events, and departmental functions.

• Maintain confidential trainee records, program documentation, reports, and correspondence.

• Assist with examinations, program communications, and special projects.

• Support additional education programs and departmental initiatives as assigned.

Recruitment, Accreditation & Trainee Support

• Coordinate all phases of the fellowship recruitment process, including ERAS and NRMP activities.

• Schedule interviews and support applicant review, ranking, onboarding, and post-match activities.

• Maintain compliance with ACGME requirements and assist with accreditation reviews and site visits.

• Coordinate evaluations, credentialing documentation, board eligibility records, and licensure requirements.

• Assist fellows with program policies, leave requests, and administrative needs.

• Maintain program databases, reports, and accreditation records.

Minimum Qualifications

Education

• Bachelor's degree preferred.

Experience

• Minimum of three (3) years of administrative, office management, program coordination, or related experience required.

• Experience in an academic healthcare environment preferred.

• Experience as a Residency Coordinator, Fellowship Coordinator, or working within a Graduate Medical Education (GME), residency, or fellowship program setting is strongly preferred.

• Experience with ERAS, NRMP, ACGME, WebADS, New Innovations, or similar systems is a plus.

Skills

• Strong organizational, communication, and project management skills.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Ability to maintain confidentiality and exercise sound judgment.

• Proficiency with Microsoft Office Suite and database management systems.

Physical Requirements

• Walk, bend, twist, and reach above the shoulder frequently in an office setting.

• Must be able to occasionally lift, carry, push, or pull up to 20 lbs. as part of the role.

• Regularly exposed to healthcare settings that may require personal protective equipment.

• Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other office equipment.

About GW Medical Faculty Associates

GW Medical Faculty Associates (MFA) physicians provide comprehensive patient care, offering one practice for the whole person across more than 50 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers serve as teachers, mentors, researchers, and clinicians dedicated to advancing patient care, medical education, and innovation.

In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH), which is separately owned and operated by Universal Health Services (UHS), GW MFA maintains active referral relationships with hospitals and healthcare organizations throughout the region.

The GW MFA's leading healthcare presence in the Washington, DC metropolitan area is complemented by a network of community-based practices across Washington, DC, Maryland, and Virginia.