Field Administrative Coordinator

Field Service Administrative Coordinator

Position Summary

We are seeking a highly organized and customer-focused Field Service Administrative Coordinator to provide administrative support to service operations and field personnel. This role is responsible for employee onboarding and documentation, scheduling, reporting, training coordination, compliance tracking, and general office support. The ideal candidate has strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide general administrative support, including phones, correspondence, filing, scanning, data entry, and report preparation.
• Coordinate onboarding and offboarding, background checks, employment documentation, and confidential personnel records.
• Maintain employee files, training records, safety meeting documentation, certifications, and attendance records.
• Coordinate meetings, travel arrangements, training registrations, and employee schedules.
• Prepare monthly reports, safety meeting agendas, headcount reports, and personnel change documentation.
• Track employee vacation requests, technician information, vehicle records, and equipment or telecommunications requests.
• Process certificates of insurance and monitor renewals and compliance documentation.
• Communicate with HR, Payroll, management, field personnel, and external customers to ensure timely and accurate processing.
• Support department projects and additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Two or more years of administrative support experience preferred, particularly in construction, contracting, or service operations.
• Strong written and verbal communication and customer service skills.
• Proficiency in Microsoft Office, Google Workspace, and general computer applications.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to handle confidential information professionally and discreetly.
• Strong multitasking, problem-solving, and time-management skills.
• Ability to learn new software and processes, work independently, and collaborate with multiple departments.
• Reliable attendance and flexibility to work overtime as needed.

Pay Details: $23.00 to $26.00 per hour

Search managed by: Michelle Schiller

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.