Field Office Assistant

Location: Marshalltown, IA
Employment Type: Contract

Position Overview

We are seeking a Field Office Assistant for a contract opportunity with our client in Marshalltown, IA. This position will provide general administrative and clerical support to field office operations, including document management, data entry, scheduling, office coordination, and communication with employees, clients, and vendors.

Key Responsibilities

• Provide daily administrative and clerical support for field office operations.

• Answer incoming calls, direct inquiries, and assist visitors.

• Organize and maintain office files, records, and correspondence.

• Perform data entry and maintain accurate project documentation.

• Prepare and distribute memos, reports, correspondence, and other documents.

• Sort and distribute incoming mail and coordinate outgoing mailings.

• Schedule meetings, reserve conference rooms, and coordinate meeting logistics.

• Assist with client, vendor, and supplier meetings, presentations, and interviews.

• Order, track, and maintain office supplies and equipment.

• Maintain and update office calendars and schedules.

• Perform additional administrative duties as assigned.

• Follow company policies, procedures, and office standards.

Qualifications

• High school diploma or GED required.

• Minimum 1 year of office administration or clerical experience preferred.

• Proficiency in Microsoft Word, Excel, Access, and PowerPoint required.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize daily responsibilities.

• Effective written and verbal communication skills.

• Strong data entry and general computer skills.

• Ability to work independently and collaboratively in a field office environment.