Finance and Accounting Specialist

Finance and Accounting Specialist

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Finance and Accounting Specialist

Requisition Number:

75457

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

22-Oct-2026

Date Posted:

13-Oct-2026

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Job Summary

Job Summary

Education Abroad welcomes applications for a Finance and Accounting Specialist! This role contributes to the financial health and strategic success of Education Abroad (EA) by supporting financial operations, scholarship administration, insurance management, and program budgeting. Working closely with the Associate Director of Finance and the broader EA team, this position serves as a member of the Finance Team and collaborates with the Assistant Director, Director of Scholarships to ensure effective, compliant, and student-focused scholarship processes. Key responsibilities include reviewing scholarship applications, monitoring scholarship budgets, coordinating with Financial Aid, managing international insurance enrollments, developing program budgets, and assisting with contracts and financial operations. The position also helps strengthen internal processes and supports the delivery of high-quality global learning opportunities for CU Boulder students.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Who We Are

Education Abroad is a unit in the Office of Global Affairs which reports to Strategic Initiatives in the Office of the Chancellor at the University of Colorado Boulder. The mission of Education Abroad is to develop, operate, and maintain a comprehensive portfolio of education abroad programs for CU Boulder students and academic units, including study abroad, international student exchanges, international internships, faculty-led Global Seminars, faculty-led Global Intensives, CU in D.C. programs, and international research and service learning. The unit is responsible for health and safety and risk mitigation for students participating in CU Boulder-sponsored programs and supports campus compliance with University policies governing international travel and programs.

What Your Key Responsibilities Will Be

What Your Key Responsibilities Will Be

Program Budgeting and Financial Operations

• Serve as an active member of the Finance team, to help improve financial systems, workflows, and internal controls through proactive problem-solving and continuous improvement efforts.
• Gather and review program fees from Education Abroad providers and partners.
• Create program budgets, including estimated out of pocket expenses, for cost of attendance and student planning purposes.
• Publish student budgets with payment and withdrawal schedules on the Education Abroad website and maintain updates as programs are added, removed, or updated.
• Share program budgets with the Office of Financial Aid on an ongoing basis to support the calculation of financial aid eligibility and award packages for Education Abroad students.
• Process billing to students' bursar accounts for program application fees and deposits.
• Assist the Finance team with provider contract updates, collection of tax forms (e.g., W-8BEN-E) from foreign providers, and coordinating agreements as needed.
• Review and process expense reimbursement requests and procurement card reports, ensuring documentation is complete and compliant with policies.
• Collect and evaluate receipts, ensure correct funding allocation, and proper workflow for approvals.
• Review and follow up on outstanding expenses to ensure timely processing of expense and reimbursement reports.
• Create and handle purchase order requisitions, ensuring appropriate documentation.
• Provide procurement support, evaluate purchase requests, and decide on most appropriate purchase methods.
• Process journal entries, ensuring validity and all necessary documentation is included.
• Purchase office and operating supplies, monitor inventory, place orders through CU Marketplace, and distribute supplies.
• Support fiscal year-end financial processes.

Scholarship Administration and Analysis

• Assist Scholarship Director in administering scholarships, ensuring alignment with institutional policies and funding guidelines while adhering to budget allocations.
• Actively participate in the Scholarship team, including regular meetings and collaborative planning.
• Review scholarship applications with a focus on financial need and eligibility to support award decisions.
• Collaborate with staff in Financial Aid, as needed, to obtain financial aid information.
• Assist with awarding scholarships in Terra Dotta (TD), ensuring accuracy of data entry and clear, timely communication to students about their award(s).
• Prepare and distribute scholarship rosters to the Office of Financial Aid in accordance with established timelines and procedures.
• Carefully track status changes in TD to ensure appropriate adjustments; consult with the Scholarship Director and update the Office of Financial Aid as needed.
• Ensure scholarship information is accurate and up to date in TD and on the Education Abroad website.
• Develop, document, and continuously improve scholarship administration processes.
• Serve as the first-line communicator for student and parent inquiries related to study abroad program costs and scholarship funding, including management of the edabroadscholarships email account.
• Serve on donor scholarship and GO Scholars selection committees.
• Present in-person or online sessions about scholarships and financial aid to students and CU Boulder employees.
• Train new EA employees and student workers on scholarships and finances.

Insurance Enrollment and Management

• Compile insurance enrollment rosters with required student and program information each term, or as needed, for all programs except International Travel Registrations.
• Upload enrollment rosters to the online insurance portal and track student enrollment status changes to ensure accurate final totals.
• Complete early insurance registration for students in select programs who require early confirmation of coverage for visa purposes.
• Communicate with the insurance provider regarding coverage questions, special cases, and unique enrollment scenarios.
• Reconcile insurance invoices and submit them to Accounts Payable through the University Procurement system.
• Update internal billing rosters to reflect paid insurance fees and maintain accurate financial records.
• Respond to staff and student inquiries related to insurance coverage.

Administrative and Other Duties as Assigned

• Provide general administrative support to the office as needed.
• Stay current on University policies and procedures.
• Create and revise processes, forms, and reports.
• Support special projects, including initiatives related to Education Abroad's strategic goals, and serve on internal working groups.
• Perform other duties and responsibilities as assigned.

What You Should Know

What You Should Know

Hybrid - 3 days in-office per week during the academic year and 2 days in-office per week during the summer.

What We Can Offer

What We Can Offer

The salary range for this role is $58,200-$65,000 annually.

Relocation assistance may be offered within departmental guidelines.

Benefits

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be Statements

Be collaborative. Be excited. Be Boulder.

What We Require

What We Require

• Bachelor's degree from an accredited institution of higher education.
• A combination of related education and/or relevant professional experience may substitute for the degree on a year-for-year basis.
• One year of professional experience in a finance or related field.
• Proficiency with Microsoft Office, including Excel.

What You Will Need

What You Will Need

• Strong analytical and problem-solving skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage competing deadlines in a fast-paced environment.
• Commitment to student success and financial literacy.
• Ability to interpret and apply policies, procedures, and regulations.
• Ability to work independently while contributing positively to a collaborative team environment.

What We Would Like You to Have

What We Would Like You to Have

• Working knowledge of various CU policies, rules and regulations pertaining to financial and procurement systems.
• A demonstrated intercultural experience.
• Experience in Terra Dotta Software or other study abroad enrollment management software.

Special Instructions

Special Instructions

To apply, please submit the following materials:

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 22, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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The University of Colorado does not discriminate on the basis of race, color, national origin, ancestry, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, marital status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply. Click here for a list of ADA and Title IX coordinators. To view the Regent policy, please click here. This organization participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each employee's I-9 form to confirm work authorization.

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