Finance and Operations Manager

Position Title: Finance and Operations Manager

Reports to: Deputy Director of HR and Operations

Location: Hybrid; remote and in-person

Salary Range: $43,433 - 79,856

Classification: Full-Time; Regular; Exempt; At-Will.

About For All Families Oregon (FAFO):

FAFO is part of three affiliated organizations that center caregiving, amplify the voices of moms and caregivers, pass policies, and elect candidates who fight for our families to create more racial, gender, and economic justice.

We envision Oregon as a place where the unpaid and underpaid labor of caregiving is seen and valued, and the intersectional needs of caregivers are brought to the forefront of our societal systems, through the fulfillment of their importance, agency, and power.

The collective work of our three affiliated organizations centers care and caregiving, amplifies the voices of moms and caregivers, passes policies, and elects candidates who fight for our families, as we create more racial, gender, and economic justice.

For All Families Oregon (FAFO)

We work collectively to educate and advocate for systems that elevate the vital work of care and caregiving in its many forms within our community.

For All Families Oregon Action (FAFOA)

We build the collective power of mothers and caregivers to actualize their agency to fight for racial, gender, economic, and reproductive equity.

The Mother PAC

The Mother PAC is a grassroots political action committee that works to endorse and elect more champions for care work in Oregon, especially those who identify as moms and caregivers and/or Black, Indigenous, and people of color.

About this Role

For All Families Oregon is a feminist organization committed to racial, gender, and economic justice. In this role, the Finance and Operations Manager will always use a race and gender justice framework to help build and execute strong and equitable development plans.

This role is split between finance and day-to-day operational duties.

The Finance and Operations Manager is responsible for the accurate recording, coding, and management of all financial transactions. Working in close coordination with the Deputy Director of HR and Operations and the external accountant, this role ensures the organization's financial records are accurate, current, and audit-ready. The Finance and Operations Manager carries authority on all bank accounts and financial platforms and serves as a co-administrator across all finance-related systems.

On the operations side, the Finance and Operations Manager also supports and coordinates (but not limited to) events and contractors, and manages office logistics and credentials - all in partnership with the Deputy Director of HR and Operations.

ESSENTIAL DUTIES & RESPONSIBILITIES

Finance

• Manage and maintain QuickBooks, including but not limited to- accurate coding of all income and expenses across appropriate accounts, classes, and projects
• Ensure that all proper coding is completed for any and all transactions, whether entered by the FOM or other staff, and proactively follow up on missing or incorrect coding
• Input and manage all daily operational financial transactions in a timely and accurate manner
• Create and submit outgoing payments, bills, and invoices
• Generate and send invoices to clients, vendors, and funders as needed
• Process incoming payments and apply them correctly to customer accounts
• Make deposits and accurately record all deposits in the accounting system
• Check the status of payments and respond to internal and external inquiries regarding payment activity
• Work collaboratively with the accountant, Development Coordinator, and Deputy Director of HR and Operations to ensure the timely and accurate recording of all funds received
• Maintain up-to-date records of grant agreements, funder restrictions, and reporting requirements in coordination with the Development Coordinator

Platform and Account Administration

• Serve as a co-administrator on all finance-related platforms, including but not limited to:
• Bill pay system
• Payroll platform
• Bank accounts and online banking portals
• Any other financial operations software or tools
• Exercise signing authority and administrative access on bank accounts and all financial platforms
• Maintain accurate records of all platform users, permissions, and access logs

Liaison to Accountant and Leadership

• Serve as one of the main points of contact - alongside the Deputy Director of HR and Operations - to the external accountant
• Prepare and organize financial documents, reports, and reconciliations for the accountant's review
• Support the annual audit by gathering documentation, preparing reconciliations and supporting schedules, and responding to auditor requests in a timely manner
• Assist the accountant with preparation of the organization's annual IRS Form 990, including compiling supporting schedules, financial summaries, and any required documentation
• Support month-end and year-end close processes
• Respond promptly to information and documentation requests from the accountant and auditors
• Be readily available to answer all financial operations questions from staff, leadership, vendors, and external partners
• Serve as the go-to resource for staff questions related to coding, invoices, and billing, providing clear, accurate, and timely guidance
• Provide clear, accurate, and timely information regarding the status of payments, invoices, and account balances

Operational Support & Coordination

• Support day-to-day operations in partnership with the Director of HR and Operations and the broader operations team, ensuring organizational needs are met and serving as backup to the Executive Assistant
• Coordinate meeting food and drinks, materials printing, phone calls, and other routine office services for all departments
• Handle subscriptions admin: hold, track, and maintain organizational account login information, and serve as keeper of the 1Password vault
• Process inquiries received through general voicemail and email accounts, in coordination with the Director of HR and Operations
• Serve as point of contact for office visits, maintenance, and services
• Weekly, visit to open and organize mail, take out trash and recycling, unpack deliveries, and remove perishable food
• Serve as the primary point of contact for all organizational events - planning and coordination, venue setup, supply gathering, hiring contractors, and invoice collection
• Hire and coordinate professional services contractors (e.g., translators, interpreters, childcare providers)

Culture & Recognition

• Track staff birthdays and work anniversaries and lead the recognition process - including cards and/or gifts

This role may require other duties as assigned.

Wages and Benefits

This is a full time position with an annual salary between $43,433 - 79,856. Family Forward offers an excellent benefits package to employees including:

• A generous Paid Time Off policy
• Paid holidays.
• Paid sabbatical after 6 years of employment.
• Fully subsidized employee health, dental, and vision insurance premiums plus a significant contribution to dependents' premiums.
• Potential federal student loan forgiveness under the Public Service Loan Forgiveness program.
• Access to a retirement savings plan.
• Access to a Flexible Spending Account.
• Professional development and other learning opportunities.
• A working environment that is collaborative and supportive where we value coming to work as full people. We practice supporting all staff in balancing work and our rich personal lives. We value having an inclusive and family-friendly work environment.

We are committed to living our values and to supporting our employees in coming to work as full people. We value supporting balance between work and our rich personal lives. We value having an inclusive and family-friendly work environment.

To apply

People who identify as Black, Indigenous and/or people of color, queer, transgender, gender nonconforming people, mothers and other people with caregiving responsibilities, and people with disabilities are strongly encouraged to apply.

We are focused on building a diverse and inclusive workforce. If you're excited about this position but do not meet all of the qualifications listed above, we still encourage you to apply.

Please submit your resume and a cover letter to our HR and Operations Director-- Tiana T, by emailing jobs@forallfamilies.org with this role in the subject line. Your cover letter should speak to your commitment to racial, gender, and economic justice and your relevant experience.

For All Families Oregon is an Equal Opportunity Employer. We do not discriminate on the basis of race, creed, color, national origin, sex, age, sexual orientation or disability.