Finance Assistant

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Finance Assistant

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Role Description:

This is a divisional role supporting both the Ordtek and GDG businesses, providing finance administration and operational support across a broad range of financial activities. The Finance Assistant is responsible for supporting the efficient day-to-day operation of the Finance function, with primary responsibility for accounts payable, treasury administration, client invoicing and financial administration activities. The role plays a key part in ensuring financial transactions are processed accurately and timely, supplier and customer relationships are effectively managed, and financial records remain complete and up to date.

Reporting to the Senior Financial Controller, working closely with colleagues across the business, the Finance Assistant provides broad support to the Finance team, helping maintain strong financial controls, meet reporting deadlines and deliver a high standard of service to both internal and external stakeholders. The role requires strong attention to detail, excellent organisational skills and a proactive approach to supporting the wider finance function.

Key Responsibilities:

Accounts Payable:

• Process supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders and supporting documentation where applicable.
• Prepare supplier payment runs for review and approval.
• Reconcile supplier statements and resolve discrepancies.
• Manage supplier queries and maintain positive supplier relationships.
• Ensure compliance with company purchasing and payment procedures.
• Monitor aged creditors and assist with accruals and period-end activities.

Client Invoicing & Accounts Receivable:

• Prepare and issue client invoices in accordance with contractual agreements and billing schedules.
• Coordinate with project managers and operational teams to ensure accurate billing information.
• Monitor outstanding customer balances and assist with credit control activities.
• Respond to customer invoice queries and support prompt resolution.
• Maintain accurate customer records within the finance system.
• Support month-end revenue and billing reconciliations.

Treasury & Cash Management:

• Assist with the preparation and processing of supplier, payroll and other payment runs.
• Perform daily banking activities and cash allocations.
• Post customer receipts and reconcile bank transactions.
• Support cash flow monitoring and reporting activities.
• Maintain banking records and supporting documentation.
• Assist with treasury administration and banking system management.

Financial Administration & Accounting Support:

• Process financial transactions accurately within the ERP and accounting systems.
• Assist with month-end procedures, reconciliations and reporting activities.
• Maintain accurate accounting records and supporting documentation.
• Support audit requests and the preparation of information for external advisors.
• Assist with VAT and other compliance-related information gathering as required.
• Ensure finance records are organised, complete and readily accessible.

Systems, Controls & Process Improvement:

• Adhere to established financial controls, policies and procedures.
• Identify opportunities to improve processes and increase efficiency.
• Support the implementation of new systems, processes and finance initiatives.
• Maintain a high standard of data accuracy and integrity across finance systems.
• Contribute to the continuous improvement of finance operations.

General Finance Support:

• Provide administrative support to the wider Finance team.
• Assist with ad-hoc financial analysis and reporting requests.
• Support internal projects and business initiatives as required.
• Collaborate with colleagues across the business to resolve finance-related queries.

Undertake any other reasonable duties commensurate with the role and level of responsibility.

Education & Professional Qualifications:

Essential:

• Relevant qualification in Accounting, Finance, Business or a related discipline, or working towards a professional accounting qualification.
• Previous experience in a finance, accounts payable, accounts receivable or treasury role.
• Strong numerical and reconciliation skills.
• Intermediate proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent attention to detail and organisational skills.
• Minimum 3 years'+ accounting experience.
• Experience within consultancy, engineering, energy, industrial services, technology, or project-based environments.
• Experience using Microsoft Copilot or similar AI tools to enhance analysis and reporting.
• Excellent analytical, communication and problem-solving skills.

Desirable:

• Exposure to private equity, multinational, or high-growth business environments.
• Experience in NetSuite, Proteus, Wrike, Power BI, Tableau, or equivalent analytical platforms.

Progression towards AAT, ATI, ACA, ACCA, CPA, CIMA or equivalent professional qualification.

If you are interested in this role, please send your CV with a covering letter to: Ordtek.Careers@venterra-group.com.

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