REPORTS TO: Executive DirectorPOSITION STATUS: Full-time, Exempt
The Finance Manager oversees the day-to-day fiscal operations of M&BPN, working closely with the Executive Director to maintain financial records in strict confidence and in compliance with Generally Accepted Accounting Principles (GAAP).
Primary Responsibilities:
1) Fiscal Management
- Manage the Fund EZ accounting system; ensure accurate chart of accounts and allocation of income/expenses by grant funding.
- Monitor expenditures; prepare monthly, quarterly, and annual financial reports.
- Assist with development of annual program and agency-wide budgets.
- Staff the Board Finance Committee: prepare materials, attend meetings, take minutes.
- Comply with internal finance policies and procedures.
- Support the annual audit: prepare financial documentation and ensure legal and contractual compliance.
2) Payroll
- Process bi-weekly payroll via ADP; review timesheets and prepare documentation.
- Maintain organized payroll records.
3) Employee Benefits Management
- Stay informed on employee benefits and eligibility timelines.
- Track and document PTO accruals (sick, vacation, personal, holiday).
- Oversee 401K contributions and ensure timely payments.
- Maintain accurate employee benefits files.
4) Revenue & Expenditures
- Record accounts payable; issue payments per schedule.
- Record revenue and verify alignment with grants/contracts.
- Reconcile bank accounts monthly; submit reports for Executive Director approval.
5) Grants Management
- Maintain contract and vouchering processes for all programs.
- Ensure grant-specific tracking and cost allocation.
- Prepare program-specific expense reports and vouchers per funder requirements.
- Monitor budgets to ensure compliance and inform the Executive Director of adjustments.
- Prepare final reconciliations and assist with new/renewal budget planning.
- Maintain organized fiscal records for each grant/program, ensuring compliance with federal, state, and funder guidelines.
6) Contracted Services
- Provide accounting services for the Association of Perinatal Networks of NY, maintaining all financial records.
7) Development Support
- Work with the Development Coordinator to record and track donations and receipts.
8) Special Projects
- Coordinate and support additional projects or duties as assigned by the Executive Director.
9) Professional Development
- Attend relevant fiscal training and development opportunities as directed.
Qualifications & Expertise:
Required:
- Bachelor’s degree in Accounting or Business Administration
- 3–5 years relevant experience in accounting, preferably in nonprofit, fund, or government sectors
- Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software
- Current Notary certification (or within 60 days of hire)
Preferred Skills:
- Strong knowledge of general accounting principles
- Excellent organizational and math skills
- Effective written and verbal communication
- Ability to work independently
- Experience with accounting information systems