Job Description
Position Summary
Under the general direction of the Director of Business Services, plans, coordinates, and oversees the daily activities of assigned Finance staff in general accounting, accounts payable, payroll, and the fiscal operations of the Authority’s housing programs, including Affordable Housing, the Authority Owned Program (Authority-owned properties and Rental Assistance Demonstration (RAD) properties), contracted property management, and Housing Choice Voucher (HCV). Supervision is exercised through Accounting Supervisors and other assigned staff. The Finance Manager is accountable for the accuracy, timeliness, and compliance of fiscal reporting for assigned programs. Day-to-day program accounting remains with the assigned Accounting Supervisors and staff. Manages financial audits, assists in the annual budget, and prepares monthly financial statements. Prepares and participates in complex technical accounting work; prepares a variety of complex accounting, statistical, and narrative reports; provides technical assistance to Housing Authority staff.
Day-to-day Glimpse: This is a supervisory finance role. Most days this position checks in with the Accounting Supervisors, Accountants and payroll staff, review work they have prepared, and clear issues so deadlines are met. This position does not process the daily transactions. The position reviews financial statements, journal entries, and program reports for Affordable Housing, the Authority Owned Program (Authority-owned and RAD properties), contracted property management, and Housing Choice Voucher (HCV). It confirms that required HUD submissions (VMS, Prior Month Corrections, FDS/REAC, and operating subsidy) are complete and on time. The position also coordinates audits, internal controls, year-end close, and budget questions with other departments and the Director of Business Services.
Job Responsibilities
- Manages assigned Finance staff, including Accounting Supervisors, payroll staff, and professional and technical accounting personnel; organizes, assigns and reviews work; trains and provides technical assistance and instruction regarding applicable procedures and methods; interprets and explains rules and regulations; researches and answers questions; resolves complaints or problems; and coordinates accounting work with data processing and financial systems.
- Assists the Director of Business Services with the development and implementation of the Finance Department’s goals, objectives, policies, and priorities for each assigned service area; establishes within Housing Authority policy, appropriate service and staffing levels; allocate resources accordingly.
- Continuously monitors and evaluates the efficiency and effectiveness of the Finance Department’s service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
- Manages financial audits to include planning, coordination and review of audit drafts. Acts as main point of contact for agency audits.
- Coordinates, organizes, audits, and monitors assigned general accounting functions, including accounts payable, accounts receivable, payroll, general ledger, and related fiscal activities supporting the Authority’s programs, to ensure compliance with generally accepted accounting principles and applicable regulations, policies, and procedures.
- Provides fiscal oversight of assigned housing programs, including Affordable Housing, the Authority Owned Program (Authority-owned properties and RAD properties), contracted property management, and Housing Choice Voucher (HCV). Reviews program fiscal activity, funding status, and related reports prepared by Accounting Supervisors and assigned staff to confirm accuracy and compliance. Ensures required HUD and other fiscal submissions are completed timely and accurately, including operating subsidy, Financial Data Schedule (FDS) / REAC reporting, and Voucher Management System (VMS) / Prior Month Corrections (PMCs) as applicable. This position does not administer housing programs and does not perform the day-to-day program accounting work assigned to the Accounting Supervisors and staff.
- Monitors on-line bank information systems and accounting staff access levels, and trains staff on use of systems.
- Lead annual budget preparation, review, and analysis, including operating budgets for assigned programs and funds.
- Administers preparation of annual subsidy and funding requests for assigned programs, including Affordable Housing and the Authority Owned Program, and reviews related HUD subsidy and funding submissions prepared by assigned staff.
- Provides guidance and assistance to other departments on a variety of accounting and budgetary matters.
- Coordinates Finance Department activities with those of other departments, banking institutions, and outside auditors, agencies, and organizations.
- Prepares and analyzes a variety of fiscal reports and statements, including monthly financial statements; develops and implements accounting and fiscal control systems and procedures; oversees year-end close; and reviews staff work supporting the annual financial statements and HUD Financial Data Schedule (FDS) / REAC reporting. Ensures compliance with sound accounting practices and regulations.
- Evaluates internal controls as they related to finance in purchasing/warehousing, maintenance, Housing Choice Voucher, and Authority Owned Program.
- With assistance from the Director of Business Services, manages internal reviews of operating procedures, accounting systems, and financial reporting of private firms under contract with the Authority to manage housing units. Designs internal audit procedures and recommends improvements.
- Performs additional duties as required by management.
Numbers & Facts
| Location | San Bernardino, CA |
| Job Type | Full-time |
| Salary | $118,355–$159,779 Per Year |
| Company Size | 51 - 200 |
| Headquarters | San Bernardino, CA, US |
| Website | https://hacsb.com/careers/ |
Qualifications
Bachelor’s Degree in Accounting from an accredited college or university. A Bachelor’s Degree in finance, business administration, public administration, or a closely related field with substantial accounting coursework may be considered. Five (5) years of increasingly responsible fiscal management experience including two (2) years in a supervisory and management capacity. Governmental or public housing authority accounting experience is preferred. Certified Public Accountant (CPA) license is preferred. Experience with HUD or public housing authority financial reporting is preferred.
Benefits
Paid Time-Off, Life Insurance, Employee Referral Program, Retirement / Pension Plans, Paid Sick Days, Tuition Reimbursement, Professional Development, Flexible Spending Accounts, Medical, Dental, Vision
About Company
Agency Information
The Housing Authority of the County of San Bernardino (HACSB) was established in 1941 and has evolved into one of the most progressive housing authorities in the Country. We are the largest provider of affordable housing in San Bernardino County and proudly assist approximately 26,000 people. The Housing Authority is a separate legal entity from the County of San Bernardino with approximately 145 employees. The HACSB prides itself on providing more than just housing to residents and thanks to strong partnerships, we continue to help the families we serve access resources and services to enrich their quality of life.
The HACSB’s employees are passionate about their work and every position revolves around our agency’s mission and core values. We invite you to be a part of our dedicated team who strive to provide meaningful and impactful housing services and resources to the community we serve.
Skills
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesResume Builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Resume Builder