Finance Operations Administrator

Finance Operations Administrator

We are currently seeking candidates for a Finance Operations Administrator position at a highly successful, growing organization located in Providence, RI. The Finance Operations Administrator will support core financial operations activities and will perform full-cycle accounts payable. The ideal candidate will have 2-4+ years of relevant finance operations, accounting, or accounts payable (AP) experience.

This is a 3-6 month contract-to-hire position, paying between $30-$36/hour (depending on experience). This role supports a hybrid work-model with on-site requirements in Providence, RI.

Responsibilities:

• Support finance operations activities while ensuring timeliness and accuracy in day-to-day operations.

• Perform full-cycle accounts payable (AP) process, ensuring accurate and timely processing of a high volume of invoices.

• Review, code, and enter vendor invoices, including matching invoices to purchase orders and receiving documents and resolving discrepancies.

• Process non-PO invoices, employee expense reimbursements, and other accounts payable transactions in accordance with company policies.

• Prepare and process vendor payments via ACH, wire transfer, and check, ensuring timely payments and adherence to approval procedures.

• Maintain accurate and organized AP documentation and records within the company’s ERP system.

• Reconcile vendor statements, research outstanding invoices, and resolve billing discrepancies and payment issues.

• Maintain vendor records, including new vendor setup, updates, and verification of payment information.

• Monitor accounts payable aging, identify past-due invoices, and prioritize payments to maintain positive vendor relationships and avoid late fees.

• Reconcile accounts payable balances and support month-end close, including AP accruals, reconciliations, and reporting.

• Identify opportunities to improve accounts payable processes, strengthen internal controls, and increase efficiency across multiple locations.

• Communicate with vendors and internal departments to resolve invoice discrepancies, obtain missing documentation, and address payment inquiries.

• Collaborate with purchasing, receiving, operations, and accounting teams to ensure accurate invoice processing and timely resolution of issues.

Qualifications: 

• 2-4+ years finance operations, accounting, or accounts payable (AP) experience.

• Bachelor’s degree in a relevant field a plus, but not required.

• Previous ERP systems experience (Oracle NetSuite, SAP S/4 Hana, QuickBooks, Microsoft Dynamics, or similar).

• Strong attention to detail and accuracy when processing invoices and payments.

• Ability to manage multiple priorities and meet deadlines in a high-volume environment.

• Strong organizational, problem-solving, and communication skills.

For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.

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