Finance Operations Associate I

Reports To: Director of Finance
Work Location: Primarily remote, with periodic office visits and in-person meetings required.
Residency Requirement: Must reside within 20 miles of the Camp Hill office (3800 Market Street, Suite 204, Camp Hill, PA 17011).
Salary Range: $40,000–$45,000

Position Overview

The Finance Operations Associate I supports daily financial operations, including accounts payable, accounts receivable, invoicing, and expense processing. This hands-on role is responsible for maintaining accurate financial records, processing transactions, resolving routine billing discrepancies, and communicating with vendors and clients. The ideal candidate is detail-oriented, organized, and maintains a high level of confidentiality and integrity.

Key Responsibilities

Accounts Payable

• Review vendor and subcontractor invoices for accuracy, including hours, rates, purchase orders, payment terms, and supporting documentation.

• Enter AP vouchers and subcontractor hours into Deltek Vantagepoint.

• Ensure invoices are properly coded and documented.

• Process recurring monthly cash disbursement transactions.

• Respond to routine vendor billing inquiries and resolve discrepancies.

• Escalate complex billing issues to the Director of Finance.

Accounts Receivable

• Prepare and distribute client invoices with required supporting documentation.

• Record and apply client payments in Deltek Vantagepoint.

• Research payment discrepancies, including underpayments and overpayments.

• Monitor accounts receivable aging and follow up on overdue balances.

• Respond to routine client billing and payment inquiries.

• Deposit company checks as directed.

• Escalate complex payment issues and delinquent accounts to the Director of Finance.

Expense & Financial Operations

• Maintain accurate company credit card and employee expense records.

• Review expense reports for appropriate coding, documentation, and compliance with company policies.

• Track recurring expenses, subscriptions, memberships, and utilities to ensure timely payment.

• Monitor payment methods and due dates to avoid unnecessary fees and penalties.

• Maintain organized electronic and physical financial records.

• Assist with mail processing, document scanning, and correspondence.

• Participate in weekly Finance Team check-ins to review priorities and coordinate workloads.

• Provide support for employee events and company meetings as needed.

Required Qualifications & Skills

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Effective communication and collaboration abilities.

• Problem-solving skills.

• High level of confidentiality and integrity.

• Knowledge of basic accounting principles.

• Basic proficiency in Microsoft Excel and other Microsoft Office applications.

• Ability to learn accounting software and financial processes.

• Familiarity with accounts payable and accounts receivable processes.

Preferred Qualifications

• Associate's or bachelor's degree in Finance, Accounting, or a related field.

• Previous experience in finance, accounting, or bookkeeping.

Systems & Applications

• Deltek Vantagepoint: Financial transactions, invoicing, timekeeping, reporting, and compliance tracking.

• Microsoft Office: Excel, Word, and Outlook.

• Adobe Acrobat & Adobe Sign: PDF preparation, document management, and electronic signatures.

• OneDrive: Document storage, sharing, and collaboration.

Additional Responsibilities

Perform other duties as assigned to support Finance operations and broader organizational initiatives.