Job Purpose and Summary
The Finance Administrator / Bookkeeper is responsible for the preparation and maintenance offinancial records and reports. S/he provides financial support to the CEO/COO through bookkeeping, payroll, banking and reporting.The Finance Administrator / Bookkeeper maintains allnecessary and appropriate records, files and processes to ensure the smooth and compliant financialoperation of the organization, focusing on accuracy and transparency.
Duties and Responsibilities
Bookkeeping
- Prepare General Ledger and supporting accounts within Sage Intacct accountingsystem
- Prepare Accounts Payable files and process checks for signing and distribution
- Reconcile all accounts and prepare financial statements, including Balance Sheet, Revenue andExpenditure, Performance to Budget / Variance and Cash Flow
- Maintain financial records and filings
- Follow up with open invoices as needed
- Maintain records for taxable benefits
Banking
- Reconcile bank accounts monthly
- Monitor cash flow and cash managementReporting
Reporting
- Prepare monthly Financial Statements
- Prepare year-end information for the accountant
- Prepare audit documentation if and when required
Requirements
KNOWLEDGE, SKILLS, AND ABILITIES:
- High School education, computer processing skills, general accounting and bookkeeping training, record keeping practices and training, or related job experience of greater than two years in a similar position.
- Ability to perform mathematical calculations accurately, including percentages, fractions, decimals, and simple mathematical formulae.
- Ability to solve practical problems and follow written, verbal or other instructions with several concrete variables.
- Attention to detail and the ability to organize complex information neatly and accurately.
- Ability to compose original correspondence, write reports, have effective interaction with people, and to communicate ideas and receive and process information from others.