Financial Assistant - Bookstore

The Auburn University Bookstore is seeking a detail-oriented and dependable Financial Assistant to join our team.

This position plays a vital role in supporting the financial operations of the Bookstore by ensuring invoices, payments, vendor records, and financial transactions are processed accurately and efficiently. The role is primarily focused on accounts payable activities and is ideal for someone who enjoys working with detailed financial information, managing multiple priorities, and contributing to the smooth operation of a busy department.

The successful candidate will be comfortable working in a fast-paced environment with a high volume of transactions, spending much of the workday utilizing financial systems and reviewing documentation. While much of the work is behind the scenes, it directly supports the services and operations that benefit the Auburn University community every day.

Candidates are required to upload a cover letter with their application.

What You'll Do

• • Process a high volume of invoices accurately and efficiently while meeting deadlines and ensuring compliance with university policies and procedures.
  • Organize, monitor, and match receiving records to invoices within the department's digital invoicing process.
  • Communicate with vendors, university departments, and customers regarding payments, billing questions, and invoice concerns.
  • Assist with vendor onboarding and maintenance within the university's TigerBuy procurement system.
  • Maintain knowledge of university financial policies and procedures and provide guidance to staff, faculty, and students regarding appropriate processes.
  • Perform daily accounts payable exports between internal and university financial systems.
  • Assist with daily cash drawer balancing and weekly safe counts as needed.
  • Prepare, organize, and submit university requisitions and related financial documentation.
  • Process and reconcile university purchasing card transactions in multiple financial platforms.
  • Maintain accurate vendor records and supporting financial documentation.
  • Generate, review, research, and process financial reports, vouchers, and related records across multiple systems.
  • Correspond with university business offices regarding financial procedures, vendor issues, and transaction-related questions.
  • Support the implementation and transition of new or updated financial processes and systems.
  • Provide general office support, including answering phones, assisting visitors, handling mail, scheduling arrangements, and supporting cashier operations as needed.
  • Prepare and review vouchers, forms, correspondence, reports, schedules, and other financial documents while resolving discrepancies and errors.

Level I

• High School Diploma or GED

Level II

• High School Diploma or GED plus 2 years of experience in financial support services OR
• Associate's degree OR
• Bachelor's degree

• Standard knowledge of office functions.
• Working knowledge of Auburn University administrative systems appropriate to the position.

Successful candidates often:

• Enjoy working with data, numbers, and detailed administrative processes.
• Take pride in accuracy and identifying discrepancies before they become larger issues.
• Are comfortable processing a high volume of transactions while maintaining attention to detail.
• Can stay organized and focused while managing repetitive but important tasks.
• Enjoy troubleshooting financial or administrative issues and finding solutions.
• Communicate professionally and effectively with a variety of stakeholders.
• Thrive in a structured environment where consistency, reliability, and accuracy are valued.

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!