Financial Contract Operations Analyst

Job Description

Title: Financial Contract Operations Analyst

Requisition #: 687845

Location: Philadelphia, PA, US

Career Area: Corporate + Field Support

Information at a Glance

Job Description

The Financial Contract Operations Analyst supports Supply Chain Management contracts by helping manage the financial obligations established in agreements with vendor partners. This position is responsible for accurate and timely contract billing, accounts receivable analysis, rebate administration, payment reconciliation, and resolution of financial discrepancies.

The role is well suited for an early-career professional who is analytical, highly organized, detail-oriented, and comfortable managing multiple priorities. The Analyst will work closely with internal Supply Chain Management teams and vendor partners while developing knowledge of company contracts, rebate processes, financial calculations, and internal systems.

Job Responsibilities

• Generate accurate and timely invoices in accordance with the financial terms and schedules established in vendor agreements.
• Review and interpret vendor contracts to identify applicable billing and rebate requirements.
• Monitor and analyze accounts receivable activity for assigned contracts.
• Investigate, reconcile, and resolve billing and payment discrepancies.
• Support the calculation, billing, collection, and reconciliation of vendor rebates.
• Prepare and validate data used to allocate national volume discounts.
• Analyze purchasing and billing data to identify trends, discrepancies, and opportunities for resolution.
• Use internal systems and Microsoft Excel to upload, maintain, analyze, and validate financial and contract-related data.
• Prepare and maintain Growth Allowance documentation packages.
• Prepare clear and timely reports regarding outstanding receivables.
• Evaluate how billing activity impacts cash application and income recognition processes.
• Support collection activities by researching outstanding balances and coordinating appropriate follow-up.
• Provide cash application support and assist with the accurate application of vendor payments.
• Partner with Supply Chain Management, Sourcing, suppliers, and other internal stakeholders to research and resolve issues.
• Maintain accurate and complete supporting documentation related to assigned contracts and programs.
• Manage multiple responsibilities independently while escalating issues appropriately.
• Complete special projects and analytical assignments as needed.

Qualifications

• Bachelors degree in Business, Accounting, Finance, Mathematics, or a related field required.
• 0-2 years of relevant professional experience preferred; recent graduates with relevant education, internships, or transferable experience are encouraged to apply.
• Strong analytical and problem-solving skills with excellent attention to detail.
• Strong organizational skills with the ability to manage multiple assignments, deadlines, and priorities.
• Intermediate Microsoft Excel skills, including experience with PivotTables, VLOOKUPs or similar lookup functions, formulas, and working with larger datasets.
• Ability and willingness to learn how to interpret contract terms and apply them accurately to billing, rebate, and financial processes.
• Effective written and verbal communication skills with the confidence to work with internal stakeholders and vendor partners to resolve questions or discrepancies.
• Ability to work independently following training while knowing when to escalate issues or seek additional guidance.
• Demonstrated willingness to learn new systems, processes, and financial concepts.
• Experience with accounts receivable, invoicing, reconciliation, cash application, rebates, contract administration, or financial analysis is preferred but not required.

Work Arrangement

This position is based in Philadelphia, Pennsylvania and follows a hybrid work schedule requiring three days per week in the office. In-office days are flexible based on business and team needs.

Typical work hours begin between 8:00 a.m. and 9:00 a.m., with employees generally expected to complete their full workday onsite on designated office days. Reasonable flexibility is available when occasional personal needs arise.

Team & Development

The position reports directly to the hiring manager and is part of a collaborative Supply Chain Management team. Training will be provided by the manager and experienced team members.

During the first six months, the successful candidate will focus on developing an understanding of the companys rebate processes, vendor contracts, financial calculations, and internal systems. Because the position has a significant learning curve, curiosity, organization, attention to detail, and a willingness to learn are critical to success.

Benefits

Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation.

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what youre pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.