Fiscal Specialist (0077864, CTAHR/PEPS)

Fiscal Specialist (0077864, CTAHR/PEPS)

Salary

See Position Description

Location

UH Manoa - CTAHR, Honolulu, HI

Job Type

Full-Time Permanent

Job Number

2026-02134

Department

University of Hawaii at Manoa - College of Tropical Agriculture and Human Resilience

Division

Plant and Environment Protection Sciences

Opening Date

10/06/2026

Closing Date

10/19/2026 11:59 PM Hawaii

Position Number:

0077864

• Description
• Questions

Description

Title: Fiscal Specialist

Position Number: 0077864

Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Department of Plant and Environmental Protection Sciences (PEPS)

Location: University of Hawaii at Manoa; Honolulu, HI

Date Posted: October 6, 2026

Closing Date: October 19, 2026, 11:59PM HST

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: All application materials should be submitted by October 19, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.

Duties and Responsibilities:

• *Extramural Grant Administration: Advise faculty in preparing budgets and proposals. Ensuring compliance with UH and funding agency policies and procedures. Review and approve budget before submitted to ORS. Work with ORS when discrepancies/questions arise.
• *Generate Financial Report: Research and prepare final expenditure and revenue reports for extramural grants, state, other federal, and other agencies on both an annual and on an as-needed basis.
• *Develop and Implement Internal Fiscal Procedures: Work with Principal Investigators (PIs) and departments to ensure compliance with applicable policies, procedures, rules and regulations.
• *Cost-Share Monitoring: Advise and assist the PIs in determining the UH financial obligations required by extramural funding agencies. Supervise the distribution, collection, review, and return of Cost-Sharing reports on a monthly basis.
• *Monitor Special Tuition, Revolving and Generals Funds: Review accounts and approve expenditures.
• *Administer Indirect Cost Returns: Calculate and disperse to the appropriate PI/department the return of overhead funds from ORS. Monitor the expenditures and balances.
• *Mentor, train, and supervise entry level staff and student employees on fiscal procedures, data entry, and administrative tasks related to grant management.
• Reconcile accounts regularly and monitor account balances, informing the Fiscal Manager and/or Principal Investigator of potential issues (ie. Projected deficits, unallowable expenditures, etc.).
• Provide staff support in procurement including review and approval of requisitions, purchase orders, travel requests and completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.
• Other duties as assigned.
• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in accounting, business administration or related field and 3 years of progressively responsible professional experience with responsibilities for accounting and/or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of accounting and/or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting and/or business administration.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and/or related accounting and business administrative software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

• Some experience with UH, UH Foundation, RCUH and federal budget requirements.
• Strong organizational skills and ability to recommend, develop and implement fiscal organization and management.
• Ability to facilitate interdisciplinary teams in developing budget for proposals.

TO APPLY: Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account.

• Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
• Resume/Curriculum vitae (CV);
• Names of three (3) professional references (contact information including email address); and
• Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).
• Any confidential data should be redacted (e.g. social security number, date of birth, etc).
• Diplomas will not be accepted.

Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.

Inquiries: Dr. Koon-Hui Wang, koonhui@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

01

Do you have a baccalaureate degree in in accounting, business administration or related field?

• Yes
• No

02

Do you have at least 3 years of progressively responsible professional experience with responsibilities for accounting and/or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated?

• Yes
• No

03

Complete applications and all requested document attachments must be submitted before first review and/or close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Do you attest that you understand that incomplete applications (as described in the "To Apply" section) will not be reviewed by the hiring committee?

• Yes, I acknowledge that incomplete applications will not be referred or reviewed by the hiring committee.

Required Question

Employer University of Hawaii

Website http://workatuh.hawaii.edu