Fixed Assets Accountant

Closing Date: November 20th, 2026 at 4:00 PM

POSITION SUMMARY

The Fixed Assets Accountant is responsible for maintaining accurate and complete records of the organization's fixed assets and property in accordance with company policies and applicable accounting standards. This position serves as the primary record keeper of the fixed asset system, including fixed asset recordation system, and is responsible for asset additions, transfers, disposals, tagging, capitalization, reconciliation, physical verification/inventory, and reporting.The position works closely with Accounting, Finance, Purchasing, Information Technology, Facilities, Operations, and other departments to ensure that fixed assets are properly recorded, tracked, safeguarded, and reported throughout their lifecycle.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Maintains and administers the organization's fixed asset records and the fixed asset recordation system including asset additions, asset transfers, and asset dispositions, ensuring that asset information such as asset descriptions, acquisition dates, costs, locations, departments, responsible custodians, asset classifications, useful lives, and other relevant information is accurate, complete, and current.
• Reviews invoices, purchase documentations, and other supporting records to identify expenditures that meet the organization's capitalization thresholds and fixed asset policies.
• Review applicable for General Ledger accounts and transactions periodically to identify expenditures that meet capitalization criteria but have not been recorded as fixed assets and coordinates the appropriate capitalization and accounting entries.
• Performs periodic reconciliations and maintains supporting documentation between the fixed asset recordation system and the General Ledger, investigates differences, and coordinates corrections as necessary.
• Coordinates and conducts periodic physical inventories of fixed assets at casino locations, enterprise departments, and other operating locations. Investigate and resolve discrepancies identified during physical inventories.
• Provides departments with fixed asset listings of assets assigned to their custody and follows up with department personnel to verify the existence, location, condition, tagging, transfers, disposal, and responsible custodian of assets.
• Responsible for proper asset tagging and identification of capital assets and ensures that asset tags are appropriately assigned and maintained.
• Reviews and processes Asset Disposition Request forms in accordance with established policies and procedures.
• Handle and process heavy assets and operate equipment such as pallet jack and other lifting equipment as needed.
• Coordinates with appropriate departments and the Gila River Community regarding the potential reuse or transfer of assets within the Community before assets are disposed of.
• Coordinates the disposition of assets that are no longer required through approved third-party asset disposition companies or other authorized processes.
• Reviews asset records for completeness and accuracy and identifies assets requiring reclassification, transfer, impairment review, or disposal.
• Prepares periodic fixed asset reports, schedules, reconciliations, and other analyses for Accounting, Finance, management, auditors, and other authorized departments.
• Assists with monthly, quarterly, and year-end closing activities related to fixed assets and other accounting processes.
• Supports internal and external audits on accounting related processes by providing schedules, supporting documentation, reconciliation information, and other requested records.
• Performs other accounting duties, analyses, special projects, and responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES

This position currently has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High School Diploma or GED and one (1) year of related experience.
• Must possess excellent customer service skills, strong telephone etiquette, a self-starter with the ability to follow-up and complete tasks in a timely manner with minimum supervision.
• Ability to establish and maintain effective working relationships as well as to gain the cooperation of employees, and fellow staff members.
• Strong interpersonal and communication skills.
• This position must have, or an ability to acquire within one year, an in-depth knowledge and thorough understanding of Enterprise Policies and Procedures, governmental regulations, and technical rules relevant to their responsibilities, such as the following:
• National Indian Gaming Commission (NIGC)
• Minimum Internal Controls Standards (MICS)
• State Gaming Compact between Gila River Indian Community/State of Arizona
• Gila River Indian Community-Tribal Gaming Ordinance
• GRGE Gaming Internal Control Standards which includes Enterprise and Departmental Policies and Procedures

COMPUTER/TECHNICAL SKILLS

Proficiency in the use of 10-key calculator by touch, personal computers, Microsoft Office Suite Software, email and enterprise specific programs.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

MATHEMATICAL SKILLS

Ability to add, subtract multiply and divide.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel or crouch. The employee frequently is required to stand, walk sit, talk and hear. The employee must occasionally lift, push or move up to 50 pounds. The employee must operate tools such as pallet jack to move heavy equipment. Specific vision abilities required by this job include close vision, distance vision, and color vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is consistent with an Indian Gaming Casino in which the noise level can be loud to very loud. Employees must be able to work in a smoking environment and must agree to maintain a Drug/Free workplace as a condition of employment with the Gila River Casino. All Gaming Facility employees must be certified/licensed, which is required for purposes of continued employment. The certification process includes a full background check.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.