Fleet Administrator

The Company

The Jim Pattison Group is one of the largest privately held companies in North America, employing more than 49,500 people across a wide range of industries. Jim Pattison Lease has been a leader in customized fleet management since 1961, providing commercial vehicle leasing, fleet remarketing, and full-service fleet management solutions to organizations throughout Canada and the United States.

Learn more:

• About Jim Pattison Lease: www.jimpattisonlease.com/about
• About The Jim Pattison Group: www.jimpattison.com/about/our-story

The Opportunity

Jim Pattison Lease is seeking a highly organized and detail-oriented Fleet Invoice Administrator to join our Fleet Services team in Des Moines, Iowa. This role plays a key part in supporting our clients and internal teams through accurate processing and management of fleet-related invoices and billing activities.

Reporting to the Director of Fleet Services, the Fleet Invoice Administrator manages day-to-day operations related to our fleet card and maintenance programs, including invoice reconciliation, vendor communication, and account maintenance. The role also supports both U.S. and Canadian operations as needed and provides administrative and analytical support for ongoing process improvements.

Key Responsibilities

• Manage all aspects of the fleet card program, including card setup, maintenance, and account reconciliations.
• Accurately process and verify invoices for fuel, maintenance, and other fleet-related services.
• Address vendor inquiries and billing discrepancies; issue credits as needed.
• Support account executives and customer service representatives with client requests and account maintenance.
• Maintain accurate records for vendor accounts and assist with new vendor setup.
• Manage lost or stolen card processes and handle related administrative requirements.
• Collaborate with internal departments (Fleet Maintenance, Finance, and Client Service) to ensure smooth and efficient operations.
• Assist with special projects and reporting initiatives to improve process efficiency.
• Support Canadian operations when needed (remotely).

Benefits

• 401(k) with Company Match
• Health & Dental Insurance – Free for the Employee!
• Vision Insurance
• Mileage & Travel Reimbursement (if applicable)
• Comprehensive Training & Career Development Opportunities

Schedule

• Monday to Friday
• In-person role based in West Des Moines, Iowa
• Must be able to reliably commute or plan to relocate before starting

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person