Flight Scheduler

POSITION SUMMARY

The AviationFlightScheduler foraircraftand crew will plan and coordinateaircraftschedules efficiently based on missions and crewing. The Scheduleris responsibleforexecutingevery aspect of the mission from beginning to end,anticipatingthe needs ofTransMedicsteams, theaircraft, and crew members. This position is based at ourstate-of-the-art24/7/365 Command Center in Andover, MA. 

RESPONSIBILITIES

This positionis responsible for, but not limited to, the following:

• Receiveincomingphone calls for flightrequests. 

• Schedule crews, including adjusting for crews in training,sick, PTO etc., finding replacements and/or scheduling extra days as needed. 

• Assist Dispatch with flight cancellations or reroutes. 

• Determinethe most efficient way to complete all requested missions with the availableaircraftand crew. 

• Select theaircraftand crew for flightrequests. 

• Ensure hangar availability if inclement weather is predicted. 

• Set up early or late arrivals with FBO’s. 

• Obtain required PPR’s and/or slots, check NOTAM’s, check weather at departure and arrivalairportsand proactively plan alternate airports as needed. 

• Identify,anticipate, and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues. 

• Track Crew duty times for Federal regulations. 

• Coordinate with Maintenance teams foraircraftmaintenance, repositioning, and test flights. 

• Coordinate with Maintenance whenaircraftcleaning is needed. 

• Comply withall Federal Aviation regulations for crew pairings, weather alternates, NOTAMS.

• Ensureallaircraftand crew logsarecompleted daily. 

• Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations. 

• Review, prepare, andsubmitpost-flightexpense reports. 

• Special projects andduties asassigned by department supervisors. 

• Performs otherTransMedicstasks and duties as

MANAGEMENT RESPONSIBILITIES

This position manages the following positionson a daily basis.

• This position will not have management responsibilities.

PHYSICAL ATTRIBUTES

• General office environment sittingfor extended periods at a computer. 

• Use hands and fingers for typing and operating equipment. 

• Have good vision and hearing to communicate with staff. 

• Possess basic organizational skills to manage complex schedules. 

MINIMUM QUALIFICATIONS

• Prior experience in aviation, crew management, or customer service. 

• Strong personal and work ethics along witha high levelof integrity. 

• Knowledge of FARsin regard toPart 91/135 operations.

• Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business. 

• Must have the ability to work quickly, calmly, and under pressure.

• Strong analytical skills along withabilitytothink outside the box.

• Attention to detail. 

• Excellent oral/written communication and problem resolution skills are. 

• Proficiencyin using industry-specific software and tools with the aptitude to learn new software. 

• 365/24/7 operation - must be willing to work nights and weekends and Holidays if.