FLOODPLAIN MANAGEMENT TECHNICIAN - PLANNING DEPARTMENT

FLOODPLAIN MANAGEMENT TECHNICIAN - PLANNING DEPARTMENT

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FLOODPLAIN MANAGEMENT TECHNICIAN - PLANNING DEPARTMENT

CITY OF GALLATIN

PURPOSE OF POSITION:

The Floodplain Technician aids the Floodplain Administrator in the daily implementation of the City of Gallatin flood loss reduction activities including enforcing the City's floodplain ordinance, updating flood maps, plans, and policies of the community, and any of the activities related to administration of the National Flood Insurance Program (NFIP).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Floodplain Development, Permitting & Mapping

1. Issue floodplain permits for structures within floodplains and inspect development to determine compliance with the community development standards and NFIP requirements. Duties include establishing base flood elevations (BFE's) in Zone A areas, prohibiting development within floodways; assisting in adoption, maintenance and enforcement of the community's Flood Damage Prevention Ordinance which may include fines and penalties. Duties include maintenance of records regarding development; building permit applications, receipt of fees paid, site plans, surveys, permits and approvals from other agencies, elevation certificates, LOMC's, appeals, appellant board actions, variances, correspondence, Certificate of Occupancy, and other related floodplain management actions.

2. Review proposed development to ensure that all necessary permits and approvals have been received from those governmental agencies from which approval is required by Federal or state law, including Section 404 of the Federal Water Pollution Control Act, modifications to designated historical structures, Executive Order 11988 (Federal floodplain management requirements), and Executive 11990 (protection of wetlands).

3. Explain the requirements of the National Flood Insurance Program and the community's program to the general public, elected and/or appointed community decision makers, developers, architects, engineers, land surveyors, planners, and the media.

4. Maintain a floodplain management reference library that includes current and previously published: Flood Insurance Study Reports; Flood Insurance Rate Maps; Flood Boundary Floodway Maps; Flood Hazard Boundary Maps; Drainage Master Plans, Comprehensive Master Plans, zoning requirements, Flood Mitigation Plans, Hazard Mitigation Action Plans, community permit procedures; floodplain management plans, studies, and publications related to the community and adjacent areas (county-wide); current and past copies of Flood Damage Prevention Ordinances and related ordinances; community codes and development procedures pertaining to drainage, land use and floodplain management; floodplain management correspondence files; building permit files; FEMA/NFIP Biennial Reports; Community Rating System (CRS) Program files; NFIP flood insurance policy and claims data; NFIP Repetitive Loss Lists; and community disaster response and recovery records. Maintain separate sensitive documents that contain Privacy Act information such as property owner's name, repetitive loss and NFIP claims paid information and handle in a confidential manner.

5. Review, approve and/or deny updates (revisions) to the community's Flood Insurance Rate Maps (FIRM's) which occur through remapping efforts such as FEMA Multi-Year Flood Hazard Identification Plan (MHIP) and FIRM map revision actions that include Letters of Change (LOMC), Letters of Map Amendment (LOMA), Conditional Letter of Map Amendment (CLOMA), Letter of Map Revision Based on Fill (LOMR-F), and Conditional Letter of Map Revision Based on Fill (CLOMR-F). The Floodplain Management Technician will enforce the requirements described in FEMA/FIA Technical Bulletin 10-01 and FEMA's LOMR-F that require certification that structures built on fill in or near Special Flood Hazard Areas are "reasonably safe from flooding".

6. Review all floodplain related projects received from Federal and State Agencies, such as the U.S. Army Corps of Engineers, Natural Resource Conservation Service, Federal and State Department of Transportation (DOT), community departments, and others to ensure compliance with Federal Emergency Management Agency (FEMA), National Flood Insurance Program (NFIP), and (community name) Flood Damage Prevention Ordinance requirements.

7. Function as the community representative for all floodplain management and flood mitigation projects. Duties include preparation of applications for funding, supervision of project design, construction management, project implementation, and project close out, for FEMA Hazard Mitigation Grant Program (HMGP), FEMA Flood Mitigation Assistance (FMA) Program, FEMA Pre-Disaster Mitigation (PDM) Program, Hurricane - Property Protection Mitigation (HPPM), 406 Mitigation (Public Assistance), and other Federal and state funded floodplain management or mitigation programs.

8. Ensure that the Planning Department is equipped with sufficient copies of the current community and/or county-wide Flood Insurance Study, Flood Insurance Rate Maps, available GIS, topographic and aerial mapping, Elevation Reference Mark (ERM) data, and floodplain management reference materials. These documents are to be reviewed and updated annually, or as studies and publications become available.

9. Conduct educational programs for realtors, lenders, builders, engineers/land surveyors, general public, and other interested groups on a scheduled basis. Coordinate these training efforts with the State NFIP Coordinator, FEMA Regional Office, State or National Floodplain Management Associations, Regional Planning Commission, and others to capitalize on ongoing training activities. Maintain a supply of floodplain management publications to distribute to the development community and local citizens.

10. Maintain a current call list and website address list of Federal and state agencies, such as FEMA national and regional offices, USA Corps of Engineers districts, State NFIP Coordinators office, State Department of Transportation, River Authorities, Drainage and Flood Control Districts, and others.

11. Disseminate information, data, status reports, and situation reports to the Floodplain Administrator, City Council, and the Community Office of Emergency Management and other affiliated community or agency representatives who deal with flooding.

12. Coordinate and conduct damage assessment surveys in post disaster.

Mitigation Activities

1. Conduct an annual review of the FEMA "Repetitive Loss" list to identify properties, located within the community, to verify accuracy and establish priorities for possible mitigation. Correspond with FEMA to verify the "Repetitive Loss" list accuracy as requested.

2. Function as the community representative for FEMA mitigation projects (HMGP, FMA, PDM and other Federal and State Programs) that are submitted by the community or by citizens of the community. Duties include preparation of funding applications, oversight for project design, construction, implementation, and closeout for all community mitigation projects. Maintain approved FEMA mitigation grant records and project documentation required by the State NFIP and/or State Emergency Management Office and FEMA for project closeout and audit and future reference.

3. Provide technical guidance on the various mitigation methods available for citizens of the community including: acquisition and relocation; elevation; demolish and rebuild; floodproofing; and retrofitting.

4. Work with the engineering and public works departments on projects and activities that reduce flood damages and respond to Federal and State directives and other pertinent references in order to comply with National Flood Insurance Program requirements at the Federal and State levels. Assist in drafting updated community plans and procedures.

5. Prepare required reports for all active FEMA mitigation grant projects for submission to the State NFIP and/or Emergency Management Office.

6. Review, edit, and process all periodic invoices received from contractors performing mitigation projects, to the appropriate community accounting office for payment as well as preparing subsequent reimbursement requests to the State NFIP and/or Emergency Management Office to recover the FEMA (Federal) share for all mitigation projects.

7. Initiate, manage and document community CRS activities to maintain and improve, when possible, the community CRS classification.

8. Any other duties as prescribed by the Gallatin City Council and Floodplain Administrator.

MINIMUM QUALIFCATIONS:

• Bachelor's degree from an accredited school in Planning, Geography, Cartography, Civil Engineering, or other related field; and
• Two (2) years recent, full-time experience in floodplain management.
• Must have a valid driver's license.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of the Planning and Zoning principles, construction processes, inspections, research, and record keeping.
• Ability to learn and utilize various computer software programs such as Word, Excel, GIS (Arc View, etc), and particularly those related to the NFIP permit requirements.
• Basic knowledge of principles of surveying, building construction, hydrology and hydraulics.
• Ability to prepare, analyze and systematically compile technical data in electronic databases and software.
• Ability to prepare and present clear, concise reports both orally and in writing.
• Ability to prepare and present technical information clearly to the public.
• Ability to establish and maintain effective working relationships with professional colleagues, employees, and representatives of other public agencies.

PHYSICAL REQUIREMETNS:

This is mainly sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects and some medium work requiring the exertion of up to 50 pounds of force occasionally. Some walking and additional physical activity may be required with field inspections, damage assessments, etc. Appropriate safety equipment will be provided for such activities. Physical activities include stooping, pulling, lifting, reaching, fingering, grasping, and repetitive motions. Also includes the necessity to communicate by talking, hearing/listening. Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.

WORK ENVIRONMENT:

Works is performed in an office setting, in generally comfortable conditions.

The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation.

In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Code : 1019-1

Type : INTERNAL & EXTERNAL

Location : PLANNING

MINIMUM HOURLY RATE: $29.64

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