Foundation Administrator

WAGE RANGE: $42K-$70K
OPEN UNTIL FILLED: 1ST PULL DATE, NOVEMBER 19, 2026

JOB SUMMARY

Responsible for running the day-to-day requirements of the Wildhorse Foundation, including but not limited to preparation and coordination of grant proposals, preparation and facilitation of Board meetings, annual reporting, and regular correspondence with grantees. Responsible for community outreach and facilitating the public relations strategy of the Wildhorse Foundation.

ESSENTIAL JOB FUNCTIONS:

1. Serve as the Board's principal staff lead, advising on funding priorities, grantmaking strategy, and implementing Board decisions.
2. Direct the full grant lifecycle, including application review, due diligence, award, monitoring, and grant closeout. Track that grant funds are used in accordance with award terms, and identify and address any misallocations. Exercise independent judgment on day-to-day Foundation operations, escalating matters of significant risk to the Board and leadership.
3. Evaluate the impact of Foundation funding and report outcomes to the Board and stakeholders.
4. Serve as the Foundation’s primary public representative to grantees, tribal and local governments, nonprofit partners, and the media across northeastern Oregon and southeastern Washington.
5. Develop and direct the Foundation’s communications strategy and key messaging for grantees, partners, and the public.
6. Plan, write, and produce Foundation content across all channels, including social media, website, email newsletter, and the annual report print publication.
7. Review incoming applications and develop written recommendations that inform Board decisions on funding awards and denials. Prepare for quarterly Board meetings, including agenda, packets, securing room, F&B planning, and taking minutes.
8. Provides annual Governor report and facilitates annual Foundation luncheon.
9. Manage the Foundation’s budget and purchase requests. Oversee financial reporting to the Foundation Board, including a quarterly Treasurer's Report. Ensures post-award duties are completed in a timely manner, including reports to CTUIR Finance.
10. Tracks grants and grantees requests in the Foundation software (Foundant).
11. Advise applicants and grantees on eligibility, allowable uses of funds, and reporting requirements. Ensure grant funds are disbursed in accordance with the decisions and conditions made by the Foundation Board. Correspond with CTUIR Finance.
12. Maintain timely follow-through and communications on all Foundation and Marketing timelines.
13. Comply with regulatory laws, PP&P, department policy and procedures, safety codes, etc.
14. Ability to effectively prioritize, multi-task and manage time to support the work of various functions.
15. Takes initiative, work successfully independently as well as part of the marketing and PR team.
16. Ensure exceptional customer service standards are exhibited for internal and external guests through professional, prompt, efficient, and friendly service.
17. A positive, proactive attitude with a high level of flexibility.
18. Promote a clean, safe, and healthy work environment for employees and Promptly report all concerns to the manager.
19. Other related duties as needed or directed.

PROMOTES WRC QUALITY SERVICE STANDARDS:

SAFETY: Ensuring a safe experience by protecting the welfare of all.

INTEGRITY: Expecting personal accountability at every level.

COURTESY: Creating an exceptional customer service experience for everyone.

TEAM: Functioning together to create a cooperative and positive experience.

SHOW: Providing flawless experience –a clean and cared for resort.

SUPERVISORY AUTHORITY:

1. PT Foundation assistant .

SIGNATORY ABILITY:

1. Foundation budget, in compliance with CTUIR Fiscal Management Policies 

MINIMUM QUALIFICATIONS:

1. Two (2) years of marketing, public relations, nonprofit experience, or a combination of these.
2. Demonstrate computer literacy with word processing, spreadsheets, internet and email systems.
3. Public Speaking experience.
4. High School Diploma or GED
5. Effective communication skills - verbally able to provide instruction, respond to questions, and have exceptional interpersonal skills and abilities.
6. Self- directed worker with strong attention to details
7. Physically requires: Able to sit for long periods at a computer station with repetitive motion of wrists, hands and fingers.
8. Excellent personal appearance and hygiene habits.
9. Requires a High Security Gaming License clearance.
10. Must be at least 21 years of age.

DISCLAIMER

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may be modified or assigned at any time based on business needs.