Front Desk Administrator

Location: Sacramento, CA
Schedule: Monday - Friday, 7:30 AM - 4:30 PM
Pay: $20.00 - $22.00 per hour
Employment Type: Full-Time

Responsibilities

• Greet visitors and provide a professional and welcoming experience
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail, deliveries, and office correspondence
• Enter and process invoices accurately and in a timely manner
• Assist with the creation and distribution of new job orders and work requests
• Maintain project and customer records within company systems
• Support scheduling and coordination efforts for office and field staff
• Perform data entry and maintain accurate documentation
• Assist with filing, scanning, and electronic document management
• Order and maintain office supplies
• Coordinate communication between office personnel, field employees, vendors, and customers
• Maintain a clean, organized, and professional front office environment
• Assist with special projects and general office duties as needed

Qualifications

• Previous administrative, front desk, coordinator, or office support experience required
• Experience working in a construction, contractor, service, logistics, manufacturing, or similar fast-paced environment is highly preferred
• Strong customer service and communication skills
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Excellent organizational and multitasking abilities
• Strong attention to detail and accuracy
• Ability to prioritize competing tasks and meet deadlines
• Comfortable working with invoices, job orders, reports, and data entry
• Professional, dependable, and team-oriented attitude