Front Desk/Receptionist

Job Title: Receptionist

Job Description

The receptionist provides high-level administrative support by greeting and directing visitors, handling information requests, and performing a wide range of clerical and office support functions. This role serves as the first point of contact for visitors and callers, ensures smooth front desk operations, and supports daily office activities with professionalism and strong customer service.

Responsibilities

• Greet and direct visitors in a professional and courteous manner.
• Provide information to visitors and employees, and respond to general inquiries.
• Answer, screen, and route incoming telephone calls using a telephone or console switchboard.
• Receive and send packages via couriers, ensuring accurate handling and documentation.
• Maintain a visitor log and call records to track office traffic and inquiries.
• Issue and collect security passes or badges to visitors as required.
• Perform typing, filing, and other routine clerical tasks to support office operations.
• Maintain the boardroom schedule, including booking meetings and managing room availability.
• Ensure boardroom equipment is available, functioning, and set up as needed for meetings.
• Provide general administrative support such as photocopying, binding documents, and preparing mailers.
• Assist with the preparation and distribution of documents, reports, and correspondence.
• Handle information requests while maintaining confidentiality of sensitive information.
• Organize and prioritize daily tasks to support efficient front desk and office operations.

Essential Skills

• Strong verbal and written communication skills.
• Effective multi-tasking skills with the ability to handle multiple priorities at the front desk.
• Demonstrated customer service skills and a professional, courteous demeanor.
• Strong interpersonal skills with the ability to interact with visitors, callers, and staff at all levels.
• Ability to work independently and manage one’s time effectively.
• Ability to keep information organized, accurate, and confidential.
• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
• High school diploma or equivalent required.
• 0–2 years of related experience required for entry-level consideration.
• Customer service, reception, or front desk experience.

Additional Skills & Qualifications

• 2+ years of receptionist, front desk, or customer service experience preferred.
• Experience managing a switchboard or multi-line phone system.
• Familiarity with scheduling boardrooms or meeting rooms.
• Experience handling couriers, packages, and mail distribution.
• Comfort with basic office equipment such as copiers, printers, and binding machines.

Work Environment

This role is based at a front desk or reception area within an office environment. The receptionist works on-site during standard business hours, serving as the primary point of contact for visitors and callers. The position involves frequent interaction with internal staff and external guests, regular use of computers and office software such as Microsoft Word, Excel, and PowerPoint, and routine use of office equipment including telephones, console switchboards, photocopiers, printers, and binding machines. The work requires maintaining a professional appearance and demeanor at all times while working in a structured, service-oriented setting that values organization, confidentiality, and reliable administrative support.

This is a Contract position based out of Sunnyvale, CA.

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sunnyvale,CA.

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.