Front Office Administrative Assistant | Irving, TX

Description

Position Summary

The Administrative Assistant serves as the first point of contact for visitors and callers while ensuring efficient day-to-day office operations. This role is responsible for managing front desk activities, coordinating fleet vehicle requests, handling mail distribution, and supporting administrative functions across multiple departments. The position also maintains office organization, supports meetings and events, and contributes to a safe, professional, and welcoming environment. Additionally, this role provides support to the Executive and HR teams on special projects and serves as backup for other office personnel as needed.

Key Responsibilities

• Answer and route incoming phone calls to appropriate personnel
• Greet visitors and customers in a professional and welcoming manner
• Validate parking passes as needed
• Coordinate fleet vehicle requests and communicate status updates with relevant departments
• Sort, distribute, and process incoming mail; prepare outgoing mail and packages
• Provide administrative support across departments, including
• Maintain shared office spaces, kitchen areas, and overall office organization
• Monitor and replenish office supplies
• Assist with scheduling meetings and events, including:
• Reserving meeting spaces
• Coordinating meals and refreshments
• Support Executive and HR teams with special projects
• Provide backup support for other office personnel when needed
• Ensure a safe, clean, and organized work environment at all times
• Perform additional administrative duties as assigned

Qualifications & Requirements

• High School Diploma or equivalent required
• 1-2 years of experience in an office or administrative support role
• Strong organizational, communication, and customer service skills
• Ability to multitask, prioritize, and manage office operations independently
• Exceptional attention to detail with strong proofreading, writing, spelling, and grammar skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong interpersonal skills with a clear, friendly, and professional telephone presence
• Professional appearance and demeanor at all times
• Valid, unrestricted driver's license required

Preferred Attributes

• Proactive and self-motivated approach to work
• Ability to handle confidential information with discretion
• Strong problem-solving skills and adaptability in a fast-paced environment
• Team-oriented mindset with a willingness to support others

Work Environment

This position operates in-person (not remote) and in an office setting.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to feel, or handle objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Typical hours would be Monday-Friday 8:00 AM - 5:00 PM with some OT expectations.

A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials - including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications.

At Martin Marietta, we strive to work with the best and the brightest - those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded.

In return, we offer a highly competitive benefits package, including:

• Medical
• Prescription Drug
• Dental
• Vision
• Health Care Reimbursement Account
• Dependent Care Reimbursement Account
• Wellness Programs
• Employee Assistance Plan
• Paid Holidays and Vacation
• 401(k) with Company matching
• Pension
• Salary Continuation - Short-Term Disability
• Long-Term Disability Options
• Employee Life Insurance
• Spouse & Dependent Life Insurance
• Business Travel Accident Insurance
• Direct Deposit Payroll
• Educational/Tuition Assistance Plan
• College Scholarship Program - for dependent children
• Matching Gift Program
• New Auto Purchase Discount Plans

At Martin Marietta, we are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.