Front Desk / Office Administrator
Schedule: MondayFriday, 8:00 AM 5:00 PM
Position Overview
We are seeking a dependable, organized, and self-motivated Front Desk / Office Administrator to support a busy construction office. This role is ideal for someone who enjoys keeping things organized, can handle multiple priorities at once, and doesn't require constant supervision.
The right person will be comfortable working in a fast-paced construction environment, communicating with project managers and field personnel, and taking ownership of their responsibilities to ensure things get done.
Key Responsibilities
Serve as the primary front desk and phone contact for the office
Provide administrative support to project managers and leadership
Process accounts payable invoices and maintain billing documentation
Enter and track invoices using QuickBooks and internal spreadsheets
Create and maintain job files and monthly billing folders
Follow up with project managers regarding change orders and required documentation
Pull permits and coordinate inspections with local municipalities
Assist with preparation of Operations & Maintenance (O&M) manuals
Maintain accurate filing systems and office records
Order office supplies and support daily office operations
Handle incoming and outgoing mail and general administrative tasks
Provide professional customer service to clients, vendors, inspectors, and subcontractors
Qualifications
Previous administrative, office management, front desk, or project support experience
Construction industry experience strongly preferred
Working knowledge of QuickBooks
Accounts Payable experience preferred
Strong organizational and multitasking skills
Excellent phone and communication skills
Comfortable following up with project managers and field personnel when information is needed
Ability to work independently and manage priorities with minimal supervision
Proficient in Microsoft Office (Outlook, Word, Excel)
What They're Looking For
Assertive but professional personality
Strong attention to detail and follow-through
Comfortable working in a construction environment
Thick-skinned and able to handle a fast-paced atmosphere
Someone who takes ownership of their work and gets things done
Reliable, adaptable, and willing to jump in wherever needed
HOUSE32
Numbers & Facts
Location
Pearland, TX
Skills
Accounts Payableunmatched
Administrative Managementunmatched
Administrative Skillsunmatched
Billingunmatched
Billing Recordsunmatched
Change Order Managementunmatched
Communication Skillsunmatched
Constructionunmatched
Construction Supportunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentationunmatched
File Maintenanceunmatched
Follow Throughunmatched
Intuit Quickbooksunmatched
Leadershipunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Operational Supportunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Project/Program Managementunmatched
Spreadsheetsunmatched
Systems Maintenanceunmatched
Telephone Skillsunmatched
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