Front Office Administrator Location: Cincinnati 45237Pay Rate: $20/hrWeekly PayFull timeSchedule: 8:00 AM to 4:00 PM Monday through Friday Position summaryWe are seeking a dependable, detail-oriented Front Office Administrator to serve customers and keep the office, order records, and day-to-day financial paperwork organized. This role connects customer requests, vendors, management, and production so orders move accurately from inquiry through delivery and payment. Key responsibilities
Answer calls and emails, welcome visitors, respond to routine questions, and route technical or pricing requests to the appropriate team member.
Enter and track customer orders, purchase orders, job details, deadlines, shipping information, and related documents; follow up on missing information.
Prepare invoices, record payments, monitor receivables, and follow up professionally on outstanding balances as directed.
Process vendor bills, maintain payable records, and assist with account reconciliations and documentation for the bookkeeper or accountant.
Coordinate with production on order status, materials, scheduling, quality issues, and delivery commitments; keep customers informed of approved updates.
Maintain orderly digital and paper files, spreadsheets, contact records, and confidential business information.
Support management with scheduling, reports, supplies, vendor communication, and other administrative priorities.
Qualifications
Experience in office administration, customer service, bookkeeping support, billing, or order processing.
Accurate data entry and comfort using Microsoft Excel, Word, Outlook, and accounting software; QuickBooks experience is helpful.
Clear written and spoken communication, sound judgment, discretion, and a professional approach to customer concerns.
Ability to prioritize several active requests, check details carefully, and follow through without constant supervision.
Experience in printing, binding, manufacturing, or another custom-order business is helpful but not required.
What success looks likeCustomers receive timely, accurate responses; orders and invoices are complete; records are easy to find; receivables and payables are current; and production has the information needed to meet commitments.
Numbers & Facts
Location
Cincinnati, OH
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Documentationunmatched
Establish Prioritiesunmatched
Follow Throughunmatched
Intuit Quickbooksunmatched
Manufacturingunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Order Processingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Pricingunmatched
Printingunmatched
Purchase Ordersunmatched
Reconciliationunmatched
Record Keepingunmatched
Shipping Documentsunmatched
Spreadsheetsunmatched
Telephone Skillsunmatched
Time Managementunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.