Front Office Assistant

Front Office Assistant | Ayurhitam LLC

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Location: Fremont, CA, with support for our Sunnyvale location

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Hours: 30–40 hours per week

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Employment Type: Contract-to-hire

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Contract Period: 6 months, with potential conversion to a permanent role

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About Ayurhitam

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Ayurhitam is an Ayurvedic wellness clinic focused on helping clients restore balance and support their health through authentic, individualized Ayurvedic care.

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We are looking for an organized, warm, and detail-oriented Front Office Assistant who can be the welcoming first point of contact for our clients while helping ensure the clinic runs smoothly each day.

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What You’ll Do

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• Answer incoming calls promptly and professionally, assist with client questions, and route inquiries when needed
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• Schedule client appointments and manage daily calendars across services
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• Confirm upcoming appointments and help reduce no-shows and last-minute cancellations
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• Navigate our client portal and process herb dispensing orders accurately
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• Welcome clients and create a calm, professional first impression of the clinic
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• Coordinate communication between clients and practitioners
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• Maintain accurate client records and appointment documentation
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• Support day-to-day administrative and organizational needs
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• Work closely with team members and contribute to a positive, collaborative environment
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• Support clinic performance through effective scheduling, strong client follow-up, and client retention
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What We’re Looking For

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• Excellent customer service skills with a warm, professional phone and in-person manner
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• Strong organizational skills and the ability to manage calls, scheduling, portal work, and administrative tasks simultaneously
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• Comfortable learning and working with software and client portal systems
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• Clear and professional written and verbal communication
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• Positive, collaborative attitude and strong interpersonal skills
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• Reliable, punctual, and detail-oriented
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• Previous healthcare, wellness, clinic, or front-desk experience is a plus
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• Interest in Ayurveda or holistic wellness is a plus, but not required
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Why Join Ayurhitam?

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This is an opportunity to become an important part of a growing, practitioner-led wellness practice where your work directly shapes the client experience.

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If you enjoy working with people, keeping operations organized, and contributing to a warm and meaningful environment, we would love to hear from you.

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Apply through LinkedIn to be considered for the role.