FT Academic Affairs Coordinator

Northeast is an equal opportunity employer. JOB POSTING OFFICE OF HUMAN RESOURCES Octobe r 21 2026 POSITION A cademic Affairs Coordinator DIVISION Academic Affairs STATUS Non -Exempt Monday through Friday 8 30 a.m. t o 430 p.m. Salary information 25.00 to 29.87hour BENEFITS • Medical Dental Vision Health Savings Account Flexible Spending Account • TIAA Retirement with 8 college contribution after one year of employment • Free EAP Counseling Services Function Provide support to the Provost and Vice President of Academic Affairs PVPAA in management and coordination of office responsibilities. Under the direction of the P VPAA serve as liaison contact and resource person on matters affecting Academic Affairs. This is an on- site position in Seneca Falls NY and is not eligible for remote work. Organizational Relationships Report s to the Provost and Vice President of Academic Affairs . Supervises the Academic Affairs Administrative Assistant. Specific Duties and Responsibilities • Provide high -level staff support to the P VPAA as needed. • Maintain the highest level of confidentiality and discretion when handling sensitive student personnel and institutional information in accordance with College policies and applicable laws. • Serve as an information source on assist with carry out and monitor special projects as assigned. • Assist with Academic Affairs budget development and revision as required. Monitor Academic Affairs budgets with special attention to salary lines and prepare budget transfers as needed. Serve as information source for academic supervisors regarding their budgets as required. • Under the direction of the PVPAA assist in preparation of Academic Affairs reports to the Board of Trustee s. • Assist P VPAA in preparation of annual evaluations for direct reports . • Coordinate annual updates to departmental overarching development plans ODPs and self -reports. • Coordinate and handle sensitive matters with administrative offices academic supervisors faculty and staff with discretion and independent judgment as required. • Act in an advisory capacity on matters involving Academic Affairs policies and procedures. • Collaborate with Human Resources academic supervisors Committee on Faculty Appointments and Promotions Instructional Technology etc. to ensure that faculty and staff hires and changes in employment status are processed. Track all information required for Academic Affairs and Human Resources personnel files to ensure completion . • Manage the end -to-end faculty appointment renewal process in collaboration with Academic Affairs deans and directors including coordinating renewal information obtaining PVPAA approvals preparing and distributing appointment letters and correspondi ng teaching schedules and ensuring timely completion of annual full -time faculty renewals and trimester- based adjunct faculty renewals. • Coordinate the faculty evaluation notification process in collaboration with academic supervisors . • Calculate and process faculty overload and track load balancing at the end of each trimester in collaboration with the a cademic supervisors . • Oversee the organization of Academic Policy Committee meetings in collaboration with committee chair. Participate in meetings and t ake and distribute minutes. Send items for input and final faculty vote. Secure PVPAA and Presidents approval for policy changes. Distribute approved revisions as appropriate. Ensure revised policies are updated in Catalog s and Student Guide. Monitor membership. • Oversee the organization of Faculty Handbook meetings in collaboration with committee chair. Participate in meetings and take and distribute minutes. Secure PVPAA President and Board of Trustees approval of revisions. Update Faculty Hand book. Post Faculty Handbook on -line. Distribute revisions. Monitor membership. • Oversee curriculum proposal document submission and Curriculum Committee approval process. Secure PVPAA and Presidents approval for curriculum changes and send to Institutional Effectiveness for outside agency approvals. Distribute approved changes to appropriate departments. Track implementation dates. • Coordinate review and update of the Academic Affairs Policy and Procedure Manual. Distribute and track revisions. • Assist Academic Affairs departments in training newly hired office support staff as needed . • Monitor changes in academic policies and procedures and make rec ommendations to the PVPAA regarding appropriate modifications in Academic Affairs Policy and Procedure manual and other documents as needed . • Participate o n committees as requested. Perform duties as assigned. • Update office procedure manual as needed. • Other duties as assigned. METHODS OF ACCOUNTABILITY • Performance evaluations by the Provost and Vice President of Academic Affairs . MENTAL AND PHYSICAL REQUIREMENTS • Excellent written oral and communication skills. • Ability to evaluate and prioritize workload. • Ability to work independently and allow for frequent interruptions. • Attention to detail and accuracy. • Ability to handle high level of discretion confidentiality and judgment . • Demonstrate dependability through consistent attendance punctuality and reliable availability during scheduled work hours. • Familiarity with academic roles policies an d procedures. QUALIFICATIONS Associate degree in a related field required bachelors degree preferred. A minimum of three years of relevant experience is required. An equivalent combination of education and relevant experience may be considered in lieu of the degree requirement. Proficiency in Microsoft Office applications and the ability to learn and effectively use new software systems and technology. Northeast College of Health Sciences is committed to creating a culture of diversity equity inclusion and belonging with our college campus community. In support of our institutional values we acknowledge each persons unique experience perspective a nd ability as contributions that both enrich our community and enhance the professions and people we serve. As such the College is dedicated to providing equitable opportunities to all future and current employees. If you are interested in applying fo r this position please submit a cover letter of interest resume and contact information for three professional references to the Office of Human Resources 2360 State Route 89 Seneca Falls NY 13148 or e -mail your response to humanresourcesnortheastcollege.edu Employment is subject to the favorable result of a background investigation and where applicable confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age race color creed gender sexual orientation or handicapping conditions or any other protected status in its educational programs financial aid activities admissions and employment practices.