Full-time Administrative Assistant-Nursing Dept

Full-time Administrative Assistant-Nursing Dept

Salary

$39,660.00 Annually

Location

MCC - Main Campus, Spruce Pine, NC

Job Type

Full-Time

Job Number

00366

Department

Nursing

Opening Date

10/16/2026

Closing Date

11/2/2026 11:59 PM Eastern

• Description
• Benefits

Description

Under general supervision, provides clerical and administrative support for the Dean, Health Sciences Programs and part-time and full-time faculty; assists in the preparation of the Health Sciences Programs budgets; assists with contracts, travel, requisitions, and timesheets

Primary Duties

• Prepares instructional materials such as course, lab and clinical documents; tests, handouts; and clinical schedules.
• Coordinates clinical placement activities for Health Sciences students across multiple clinical agencies and healthcare partners, including scheduling, required documentation, compliance tracking, and agency-specific onboarding requirements.
• Serves as a liaison between students, faculty, and clinical agency personnel to ensure students complete all required onboarding requirements and are cleared to participate in clinical experiences
• Assists the Dean, Health Sciences Programs in drafting memorandums and correspondence to facilitate effective communication within the Instructional Services Division and the Mayland Community College (MCC) campus
• Orders equipment and supplies for the Instructional Services area through Eprocurement and Etrieve
• Enters semester curriculum schedules into Colleague.
• Assists the Dean, Health Sciences Programs in scheduling appointments, meetings, and interviews
• Arranges travel for the Dean, Health Sciences Programs, and assists with travel arrangements for faculty
• Greets students and visitors to the Health Sciences Programs area, answers information requests, and provides directions. Refers students to the appropriate staff or faculty member
• Analyzes faculty teaching loads and office hours for a minimum of 32 hours per faculty member per semester according to the MCC policy manual. Initiates corrections on the schedule to help avoid state audit problems
• Assists with the preparation of intent-to-hire forms for all part-time faculty
• Assists with collecting and verifying that time sheets match contracts. Secures signatures for time sheets
• Collects contract fulfillment verification forms and collection of 10% reports at 10% or upon completion of semester for independent study
• Prepares, submits, maintains and reviews requisitions from faculty for compliance with federal regulations. Charges expense requisitions to proper line-items
• Prepares analytical reports of budget expenditures, course enrollment, distance education activities, etc., as needed
• Verifies with the Controller the status of accounts in Administrative Services regarding payroll, travel, and supplies concerning the activities of nursing faculty
• Maintains professional and technical knowledge through reading professional publications and attending workshops and conferences as appropriate

Minimum Qualifications

Education: Associate degree

Experience: Three years of clerical, file management, and professional office experience; community college experience is preferred

Preferred Qualifications

• Considerable working knowledge of the policies, procedures, and operations of Mayland Community College and the North Carolina Community College system
• Considerable working knowledge of personal computers, including the various modules of the Community College Datatel system, the Microsoft Office Suite, Microsoft Word, Excel, e-procurement, and internet and e-mail services
• Considerable working knowledge of professional, clerical, financial management and accounting practices
• Considerable experience in working with students and faculty to address issues and concerns and resolve conflicts
• Ability to deal tactfully and courteously with members of the Board of Trustees, College staff, students, and with the general public
• Ability to assume responsibilities with minimal supervision, exercise initiative, make decisions, and handle routine matters independently
• Considerable discretion in the handling of confidential information and sensitive materials
• Excellent interpersonal, organizational, and time management skills
• Effective written and oral communication skills
• Ability to maintain effective working relationships with other employees

Here is a link.

Employer Mayland Community College

Address PO Box 547

200 Mayland Drive

Spruce Pine, North Carolina, 28777

Phone 828.766.1272

Website http://www.mayland.edu