Job Overview
We are seeking a highly organized, proactive, and dependable full-time Executive Assistant to provide administrative and operational support to upper-level executives within the organization in a fully remote environment. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion and acts as a primary point of contact for stakeholders. The right person will be comfortable working independently, managing competing priorities, communicating effectively, and anticipating needs.
Key Responsibilities
- Provide day-to-day administrative and executive support to leadership
- Manage calendars, scheduling, appointments, and meetings
- Coordinate meetings, agendas, follow-ups, and action items
- Monitor and organize email, correspondence, and other communications
- Prepare documents, presentations, reports, and other business materials
- Conduct research and compile information as needed
- Assist with travel coordination, scheduling, and logistics when applicable
- Maintain organized digital files, records, and documentation
- Track deadlines, tasks, and important follow-ups
- Communicate with clients, vendors, team members, and other business contacts professionally
- Assist with special projects and general business operations
- Identify opportunities to improve organization, efficiency, and workflow
- Handle sensitive and confidential information with professionalism and discretion
- Take initiative and proactively address administrative needs without requiring constant direction
Qualifications
- Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Ability to prioritize multiple tasks and meet deadlines
- Strong attention to detail and follow-through
- Ability to work independently in a remote environment
- Professional judgment and discretion when handling confidential information
- Comfortable learning new software, systems, and technology
- Proficiency with common productivity tools such as Google Workspace, Microsoft Office, Zoom, or similar platforms
- Reliable internet connection and a professional, distraction-free remote work environment
- Ability to anticipate needs, take initiative, and solve problems independently
Experience
- Associate degree or equivalent combination of education and relevant professional experience may be considered.
- Minimum of 2 years of progressively responsible administrative, executive assistant, operations, or related experience, preferably supporting senior or upper-level executives.
- Relevant certifications or professional development in executive administration, project management, or business operations are a plus.
Location: Remote