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Exceptional Hospitality Starts with You
Picture yourself brightening someone's day. When you join our Hotels team, that's exactly what you'll do every time you come to work! As a Culinary Administrator, you'll be the key point of coordination for the Culinary department, working with temporary staffing services, kitchen-related vendors, and internal offices. By keeping people, paperwork, and processes running seamlessly, you help our culinary team deliver exceptional experiences to every guest.
Join an Award-Winning Workplace Culture
At Hilton, we don't just deliver exceptional experiences for our guests-we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.
Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career-and help us make every stay a little more magical.
Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay-we're a great place to work.
As a Culinary Administrator, you're not just supporting the Culinary team - you're the behind-the-scenes partner who keeps our kitchens running smoothly, so our chefs can focus on creating memorable dining experiences that spread the light and warmth of hospitality to every guest.
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.
In addition, this role requires the following minimum qualifications:
- Legal authorization to work in Japan (no visa sponsorship provided).
- Native-level Japanese language skills, both spoken and written.
- English reading and writing skills sufficient for menu translation.
- Attention to detail and accuracy in administrative work.
- Good interpersonal and communication skills, with the ability to coordinate politely and clearly with colleagues, vendors, and external partners.
- Ability to manage time, prioritize tasks, and follow directions.
- Working knowledge of Microsoft Office applications (Excel, Word, Outlook, etc.).
- Willingness to learn and take on new responsibilities in a fast-paced environment.
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.
In addition, this role requires the following minimum qualifications:
- Legal authorization to work in Japan (no visa sponsorship provided).
- Native-level Japanese language skills, both spoken and written.
- English reading and writing skills sufficient for menu translation.
- Attention to detail and accuracy in administrative work.
- Good interpersonal and communication skills, with the ability to coordinate politely and clearly with colleagues, vendors, and external partners.
- Ability to manage time, prioritize tasks, and follow directions.
- Working knowledge of Microsoft Office applications (Excel, Word, Outlook, etc.).
- Willingness to learn and take on new responsibilities in a fast-paced environment.
Here's what you'll do during a typical day:
- Temporary Staffing Coordination & Management: Coordinate and manage temporary staffing services such as Timee and staffing agencies. Request and confirm staffing based on operational needs, share schedules and requirements, support onboarding (hygiene and safety orientation, uniforms, access), and keep staff information accurate.
- Timekeeping & Cost Management: Collect and verify working hours, check invoices against actual records, and support labor cost reporting to the Culinary leadership team.
- BEO Management: Receive, organize, and manage Banquet Event Orders (BEOs), track changes and updates, and share accurate information with the kitchen team.
- HACCP Documentation Management: Maintain and manage HACCP and food safety documentation (e.g., temperature logs, checklists, and records), and support internal and external audits.
- Vendor Coordination: Coordinate with kitchen-related vendors and the Stewarding department, including scheduling, service follow-up, and document handling.
- Menu Data Entry & English Translation: Enter menu data into hotel systems and create English translations of menus.
- Allergy Matrix Creation & Maintenance: Create and maintain the Allergy Matrix, keeping allergen information accurate and up to date as menus change.
- Receiving & Purchasing Coordination: Coordinate with the Receiving and Purchasing Offices on orders, deliveries, and related documentation.
- Administrative Support: Ensure accurate record-keeping and support daily Culinary operations, including department schedules, documents, and reports.
Here's what you'll do during a typical day:
- Temporary Staffing Coordination & Management: Coordinate and manage temporary staffing services such as Timee and staffing agencies. Request and confirm staffing based on operational needs, share schedules and requirements, support onboarding (hygiene and safety orientation, uniforms, access), and keep staff information accurate.
- Timekeeping & Cost Management: Collect and verify working hours, check invoices against actual records, and support labor cost reporting to the Culinary leadership team.
- BEO Management: Receive, organize, and manage Banquet Event Orders (BEOs), track changes and updates, and share accurate information with the kitchen team.
- HACCP Documentation Management: Maintain and manage HACCP and food safety documentation (e.g., temperature logs, checklists, and records), and support internal and external audits.
- Vendor Coordination: Coordinate with kitchen-related vendors and the Stewarding department, including scheduling, service follow-up, and document handling.
- Menu Data Entry & English Translation: Enter menu data into hotel systems and create English translations of menus.
- Allergy Matrix Creation & Maintenance: Create and maintain the Allergy Matrix, keeping allergen information accurate and up to date as menus change.
- Receiving & Purchasing Coordination: Coordinate with the Receiving and Purchasing Offices on orders, deliveries, and related documentation.
- Administrative Support: Ensure accurate record-keeping and support daily Culinary operations, including department schedules, documents, and reports.