GLOVIS: Analyst National General Affairs

The Analyst - National General Affairs is responsible for overseeing and managing a variety of administrative, purchasing, and compliance tasks to ensure smooth and efficient operations within the organization. This role requires a high level of organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The General Affairs Analyst will work closely with various departments to support daily operations and special projects.

• Purchasing: Complete purchase requests by reviewing Purchase Orders (POs) for accuracy and obtain quotes from multiple sources to ensure the best price options. Communicate with requesters regarding POs and purchasing needs. Maintain documents related to completed purchases.
• Travel Support: Examine travel requests submitted by employees to ensure compliance with the company's travel policy. Make travel arrangements for employees as needed.
• K-SOX Compliance: Review purchase request submissions for accuracy. Conduct spot checks on invoices being processed. Prepare and report weekly on non-compliances for each location.
• Inventory checks: Check inventory of break room and office supplies regularly and maintain sufficient amount of supplies.
• Asset management: Support in tracking and maintaining company asset Onboarding: Creating a new account on company Portal, company travel website, submit request for badge access card
• Invoice Processing: Process invoices in a timely and accurate manner. Ensure all invoices are properly documented and approved. Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed in a timely manner.
• Facility management: Cooperate with team members to conduct regular facility walk-through, assist with coordinating services for repairs, inspection
• Investment: Support in sourcing vendors as needed. Maintain records of investment decisions and approvals.
• Collect, analyze, and report data to support decision-making processes.
• Special projects (construction, remodel, etc.) as assigned and needed
• Assist with Facility needs by making arrangement with contractors