GME Data System Analyst

Overview:

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Act as the single institutional/system (YNHHS) person tasked with the responsibility for administration/management of the system-wide Graduate Medical Education (GME) specialized web-based software and the official GME website. The database is used to compile, analyze and report on the financial, regulatory, legal, HR and accreditation performance of approximately 1200 residents and fellows in over 110 Graduate Medical Education programs. Serves as the institution-level educator of this software application for faculty, residents/fellows, program directors, program coordinators. Serves as the institutional/system liaison with the software vendor. Maintains and coordinates updates and changes in official GME website.

EEO/AA/Disability/Veteran

Responsibilities:

• Act as the single institutional/system (YNHHS) person tasked with the responsibility for administration/management of the system-wide Graduate Medical Education (GME) specialized web-based software and the official GME website. Provide leadership and high-level guidance to end users by becoming expert in GME web-based software program.
  • Manages day-to-day operations of the MedHub database including but not limited to setting priorities for necessary enhancements, analyzing trouble tickets and acting as liaison for communication to and from vendor.
  • Provide coordination with other hospitals sharing residents on the system.
  • Assist GME Medicare Reimbursement Specialist as needed in analyzing data which form the basis for hospital reimbursement and regulatory compliance. Identify areas of concern and develop plans for resolution with GME Medicare Specialist and Finance/Reimbursement Department.
  • Monitor and ensure that programs are using the database to its maximum potential. Identify areas of concern and develop plans for
    resolution.
  • Develop institutional tools in collaboration with Administrators, GME Education and House Staff Offices, to utilize MedHub data to aggregate residency outcomes across programs and to measure quality performance measures.
  • Construct reports in collaboration with Administrator, GME and Administrator, Resident Physician, to allow the Director/Associate Dean, GME to meet the legal, HR, regulatory and accreditation reporting requirements. This includes, but is not limited to duty hour compliance and reporting compliance.
  • Recommend new methods for collection and documentation of data.
  • Develop new evaluation tools for common use across programs, i.e., in faculty evaluation, professionalism, multisource evaluations.
  • Maintain close liaison with MedHub Coordinator in the UME Office.
  • Perform other related duties incidental to the work described above.
• Serves as the institution/system-level educator of this software application for faculty, residents/fellows, program directors, program
  coordinators.
  • Provide leadership and high-level guidance to end-users for all software related questions
  • Provides quality control for the accuracy, reliability and use of MedHub.
  • Provide training to new and continuing program coordinators.
  • Support other departmental personnel.
  • Provide training to new trainees on an annual basis.
  • Suppoprt the training needs of Program Directors and Faculty for evaluations and program oversight.
  • Support training needs to external MedHub users, including Finance/Reimbursement
  • Train end users via one-on-one, small group classroom and telephone education.
  • Provide oversight on data entered into software by others.
  • In collaboration with Administrator, GME House Staff Office and Administrator, GME Education Office, conduct needs assessments as necessary to identify educational needs of end users and develop educational programs and materials as needed.
  • Provide MedHub updates to Program Coordinators at meetings.
  • Provide training sessions on the use of MedHub to members of GME Office (House Staff and Education Office) as changes are made in software system, or enhancements added.
  • Maintain privacy and confidentiality of House Staff & Graduate Medical Education information at all times, with no exceptions.
  • Attend annual meeting of MedHub Users and other off-site meetings as deemed appropriate.
  • Perform other related duties incidental to the work described above.
• Maintains and coordinates updates and changes in official GME website.
  • Assess and monitor content of website to ensure correctness and timeliness as needed. Suggest enhancements in website.
  • Act as liaison between PR office and Web Development company to ensure enhancements in website
  • Apprise Director/Associate Dean GME of any concerns with website.
  • Perform other related duties incidental to the work described above.

Qualifications:

EDUCATION

• Bachelor's degree required, computer science or related degree with focus on quantitative skills and analysis.

EXPERIENCE

• Experience with major databases, training and/or development programs, program management and experience with GME. Experience in a fast-based professional office environment.

SPECIAL SKILLS

• Three (3) to five (5) years with major databases.
• Must possess strong written and oral communication and interpersonal relationship skills.
• Must have strong program management skills, technological and decision-making skills.
• Must be able to work independently or 'in teams' and must have excellent organizational and time management skills.
• Must be credible to professional audiences of various attendees.
• Must be computer literate in Microsoft Office programs, Adobe Acrobat.