Graduate Advisor

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals, be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Graduate Advisor provides advanced knowledge and comprehensive advisement across all disciplines, as well as assisting graduate students, faculty, and administrators to identify issues concerning complex program curriculum. The incumbent works with graduate departments involving multifaceted concerns of both individual and groups of students.

• Independently interprets and disseminates University policy and procedures to campus community.
• Reviews and finalizes all graduate students' formatting for theses, graduate projects, and dissertations.
• Utilizes a high degree of judgment and knowledge; evaluates and confers all master's and doctoral degrees as well as certificates.
• Provides academic counseling on student Degree Progress Report (DPR).
• Independently evaluates and processes student, graduate repeat, graduate petition, course substitution, late change in academic schedule, medical withdrawals, and transfer coursework forms.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser:  https://mycsun.box.com/s/u5sy864hirrt6pi66ai03q83zohy23kv

Qualifications

• Equivalent to graduation from a four-year college or university in a related field. Upper-division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related is preferred.
• Equivalent of three years of progressively responsible professional student services work experience.
• A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience.
• Additional specialized and relevant experience may be substituted for the required education on a year-for-year basis.             

Knowledge, Skills, & Abilities

• Knowledge of Graduate Academic Policies and Procedures: Thorough knowledge of university policies, graduate degree requirements, academic regulations, and Title V requirements, with the ability to interpret, apply, and communicate complex academic policies and procedures accurately.
• Academic Advising and Student Support Skills: Strong interpersonal, communication, and advising skills, with the ability to provide comprehensive academic guidance, address complex student concerns, and collaborate effectively with graduate students, faculty, administrators, and campus departments in a high-volume environment.
• Analytical, Critical Thinking, and Problem-Solving Abilities: Demonstrated ability to independently evaluate academic records, degree progress reports, graduation requirements, and student petitions; exercise sound judgment; identify discrepancies; and develop effective solutions to complex academic and administrative issues.
• Technical Proficiency and Organizational Skills: Ability to utilize student information systems and academic workflow applications, including PeopleSoft/SOLAR, UAchieve, OnBase, and electronic thesis and dissertation systems, to process academic records, evaluate degree requirements, prepare reports, and ensure accuracy while balancing multiple priorities and deadlines.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 3084 / Student Services Professional III / 1
• The anticipated HIRING RANGE is $5540 – $6274 per month, dependent on qualifications and experience. The salary range for this classification is: $5540 - $7893 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends. 
• This is a Regular position with a one-year probationary period. 
• The position is currently hybrid up to 3 days in office, and up to 2 days remote; however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through November 12, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.  
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States. Note that our campus does not participate in the federal E-Verify program. Employment eligibility will be verified through the standard Form I-9 process.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Work with purpose at the CSU.
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