Grant Project Manager

Job Summary:

The Grant Project Manager serves as a centralized resource within the organization's grant-management function for the planning, coordination, implementation, monitoring, and closeout of grant-funded projects. This position works collaboratively with grant owners, departmental leaders, Finance, and other stakeholders to translate grant requirements into structured project plans with clearly defined objectives, timelines, responsibilities, budgets, and deliverables. The Grant Project Manager provides project management support throughout the grant lifecycle, with primary responsibility day-to-day post-award implementation, tracking, documentation, reporting coordination, and closeout activities for assigned grants. The role works collaboratively with grant owners and departmental leaders while maintaining appropriate oversight of project milestones, expenditures, documentation, and deliverables and promptly escalates significant risks, compliance concerns, budget issues, and proposed changes.

Key Responsibilities

Project Management

• Develop and maintain project plans, timelines, milestones, and deliverables for grant-funded initiatives.
• Coordinate implementation activities across departments and stakeholders.
• Facilitate project meetings and provide regular updates regarding progress, risks, deadlines, and outstanding items.
• Identify potential barriers or delays and work with appropriate leaders to develop solutions.
• Maintain centralized documentation for grant-funded projects.

Grant Administration & Compliance

• Review grant agreements, award documents, and funding requirements and translate requirements into project plans, deliverables, reporting calendars, and internal deadlines.
• Monitor projects for adherence to grant terms, organizational procedures, and applicable requirements and communicate identified compliance concerns to project leads.
• Maintain documentation necessary to support grant activities, reporting, audits, and monitoring.
• Research and coordinate questions regarding grant requirements or allowable expenditures with appropriate internal partners.
• Monitor grant expiration dates and support timely completion and closeout activities.
• Support implementation of established policies, procedures, controls, and compliance practices.

Budget & Financial Coordination

• Partner with Finance and department leaders to monitor grant budgets, expenditures, remaining balances, and spending timelines.
• Compare project expenditures against approved grant budgets and identify potential variances.
• Assist departments with forecasting grant-related expenses and meeting spending deadlines.

0Help ensure appropriate documentation is maintained to support grant-funded expenditures.

• Escalate material budget variances, unspent funding, funding delays, questioned costs, or potential compliance issues to appropriate stakeholders.

Reporting & Deliverables'

• Maintain a centralized calendar of reporting deadlines and grant deliverables.
• Coordinate the collection of programmatic, financial, and operational information needed for required reports.
• Track measurable outcomes and performance indicators associated with grant objectives.
• Coordinate and support preparation of required progress, financial, and closeout reports; and facilitate internal review, approval and submission in accordance with established processes
• Maintain accurate records of completed deliverables and submissions.
• Cross-Functional Coordination
• Serve as a resource for leaders responsible for grant-funded projects.
• Partner with departments such as Finance, Human Resources, Supply Chain, Legal/Compliance, Information Technology, and Operations as appropriate.
• Clarify roles, responsibilities, deadlines, and ownership at the beginning of each grant-funded project.
• Implement and maintain standardized grant-management processes, tools, and tracking mechanisms.
• Provide guidance, training, and day-to-day support to grant owners and department leaders regarding internal grant-management processes.

Education:

Required:

Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, Finance, Project Management, or a related field required. Equivalent relevant experience may be considered.

Preferred:

Experience:

Required:

• Three to five years of project management, grant administration, program management, healthcare administration, finance, or related experience preferred.
• Experience coordinating multiple projects and stakeholders simultaneously.
• Experience working with budgets, deadlines, reporting requirements, and detailed documentation.
• Healthcare or grant-funded program experience preferred.

Preferred:

Position Requirement(s): License/Certification/Registration

Required:

Preferred:

Certification in Project Management Program (PMP).

Department Position Summary

The In-House Project Manager serves as a centralized resource for the planning, coordination, and implementation of projects and initiatives that support the organizations operational, clinical, and strategic priorities. Working collaboratively with leaders, multidisciplinary teams, and key stakeholders across the organization, the department helps translate organizational goals into structured project plans with clearly defined objectives, timelines, responsibilities, and deliverables.

The In-House Project Manager provides support throughout the project lifecycle by coordinating activities, facilitating communication among stakeholders, monitoring progress and key milestones, identifying potential barriers and risks, and supporting timely resolution of issues that may impact successful implementation. Through effective project management practices, the department promotes accountability, collaboration, operational efficiency, and continuous improvement while helping ensure projects are completed successfully and aligned with organizational goals.

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