Job Title: Ground Operations Planner
Reports to: Department Head
Position Summary
The Ground Operations Planner is responsible for ensuring safe, efficient, and coordinated ground operations across Flexjet's domestic network. This role serves as the primary contact for airport and FBO operational support, ensuring owners, aircraft and crews receive seamless service. Key responsibilities include managing airport operational requirements, monitoring weather and NOTAMs, securing hangar space and other FBO services, coordinating slots, PPRs, TSA screenings, maintaining airport data, and supporting overnight operations. The position works closely with Global Command Center (GCC) teams to maintain safe and compliant operations
Duties & Responsibilities
- Monitor overnight weather conditions for fleet aircraft and secure hangar space and other services as required.
- Review NOTAMs to identify airport closures, runway closures, TFR notices, and other operational impacts.
- Maintain and distribute a 72-hour Airport Closure Notice highlighting impacts to the flight schedule.
- Request and update slots/PPRs/reservations as needed.
- Set up TSA screenings as required.
- Update airport information in the company approved system(s).
- Gather and distribute special event information throughout the year.
- Monitor overnight weather where Flexjet aircraft remain overnight and ensure proper services are arranged.
- Monitor Flexjet trips and FBO hours of operation to ensure necessary services are available.
- Communicate with all FBOs on ramp availability and congestion.
- Coordinate with all GCC functional groups to ensure support of all flights.
- Provide cross-functional support during non-peak activity periods.
- Observe applicable safety policies and procedures.
- Report hazards/incidents.
- Actively participate in Safety Management System.
- Perform other duties and responsibilities as assigned by Manager.
Required Skills & Attributes
- Candidate should work well in a fast-paced environment and be flexible to the changing needs of the business.
- Must be detail oriented and able to work productively, independently, or within a team.
- Excellent oral/written communication and problem resolution skills are required.
- Familiarity with core job competencies including but not limited to also weather & ATC.
Education & Experience
- Associate degree (A. A.) or equivalent from a 2-year college or technical school; 1-3 years of related experience preferably in an aviation/logistics environment; or equivalent combination of education and experience.
- Knowledge of FARs regarding Part 91, 121, or 135 airline operations is preferred.
- Must have working knowledge of Microsoft Office products and the aptitude to learn customized company software programs.
Schedule & Position Expectations
- Our operation is 365/24/7 and candidates must be willing to work nights, weekends, and holidays as schedule dictates. This position is fully onsite and requires in-person attendance at our Global Command Center.