Guild - Principal Account Clerk Grade 27 - Facilities (SY26-27)

This Guild position is a central-based role in the Facilities Management Department located at 1216 Dorchester Avenue, MA 02125

General Statement of Duties and Responsibilities:

Responsible for the execution, maintenance, and control of all business processes associated with the Boston Public Schools Facilities Accounts Payable Department.

Reports To: Director of Finance and Operations.

Duties and Responsibilities:

• Process receivers in the BAIS Financial System materials, goods, services, and other non-salary expenditures.
• Assist with voucher payments for materials, goods, services, and other non-salary expenditures.
• Review each invoice for accuracy and proper documentation.
• Liquidate purchase orders to coincide with the invoice.
• Check the receipt status of all non-salary goods in PeopleSoft Financial.
• Communicate with vendors on invoices, receipt status, and payments.
• Assist with reconciling monthly statements and related transactions.
• Performs related duties, as requested by supervisor, which are commensurate with job classification.

Qualifications: Required:

• High school diploma or equivalency
• Basic computer skills, including Excel or Google Sheets, email, and database programs
• Knowledge of basic accounting principles
• Knowledge of clerical office practices and procedures
• Successfully completed appropriate coursework
• At least two years of basic accounting work experience or the equivalent

Location and Hours:

• Campbell Resource Center - Facilities Department, Second Floor
• Monday - Friday 8:00 am - 3:45 pm

Position Type: Central Office