Health System Specialist

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Health System Specialist

Department of Veterans Affairs Veterans Health Administration Veterans Health Administration - Office of Geriatrics and Extended Care (12GEC)

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Summary

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Duties

Requirements

How you will be evaluated

Required documents

How to apply

Summary

The Health System Specialist is located in the Office of Geriatrics and Extended Care (GEC), Department of Veterans Affairs, Washington, DC. The position reports to the Chief Officer for GEC.

Learn more about this agency

Summary

The Health System Specialist is located in the Office of Geriatrics and Extended Care (GEC), Department of Veterans Affairs, Washington, DC. The position reports to the Chief Officer for GEC.

Learn more about this agency

Overview

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Accepting applications

Location

1 vacancy in the following location:

Washington, DC

No matching locations found.

Work site options

Telework eligible: Yes - as determined by the agency policy. Remote job: No Relocation expenses reimbursed: No

Salary

$125,776 - $197,200 per year

The salary will be adjusted to reflect the locality pay for the specific duty location selected for.

Pay scale & grade

GS 14

Promotion potential: None

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule: Full-time Travel Required: Not required Appointment type: Permanent

Occupations and job series

0671 Health System Specialist

Supervisory status: No Federal service type: This job is in the Competitive Service Represented by a union: No Drug test: No Security clearance: Not Required

Position sensitivity and risk

High Risk HR

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type: Credentialing/Suitability/Fitness

Financial disclosure required: No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: CBZY-13098660-27-JY Control number: 890082600

This job is open to: HelpCareer transition (CTAP, ICTAP, RPL)

Federal employees whose job agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency: CTAP eligibles only.

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Duties

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The Health System Specialist serves as the Executive Advisor (EA) and the key staff advisor to the Chief Officer (GEC) and the Deputy and is responsible for the identification of information and collaborations needed to manage critical aspects of GEC operations. The position provides information and analytical support to the GEC Chief Officer and VHA leaders. This includes responding to high level requests for information and support from all levels of the organization including senior level managers in VACO, VISNs, and HSAs.

Major Duties

• Advise the Executive Director and Deputy on management, administrative, program, policy, and operational matters to support informed decisions affecting Geriatrics and Extended Care programs and operations.
• Coordinate executive-level assignments, priorities, correspondence, briefings, meetings, and due dates for the Executive Director and Deputy to ensure leadership requirements are organized, tracked, and completed.
• Develop and review executive correspondence, decision papers, briefings, talking points, presentations, and other written products to communicate leadership intent and support executive-level decisions.
• Analyze program, policy, organizational, and operational issues to identify relevant information, assess alternatives and consequences, and recommend courses of action to senior leadership.
• Plan, coordinate, and monitor high-priority projects by establishing milestones, tracking deliverables and dependencies, assessing progress and risks, and recommending corrective actions to achieve project objectives.
• Analyze proposed legislation, regulations, policies and directives to determine potential effects on Geriatrics and Extended Care programs and prepare impact analyses, position papers, briefings, or recommended responses.
• Develop and coordinate short- and long-range organizational plans by evaluating leadership priorities, program requirements, workload, risks and anticipated changes affecting Geriatrics and Extended Care operations.
• Track, validate and analyze performance measures, milestones, supporting evidence, and organizational results to prepare status reports and evidence-based narratives for leadership performance requirements.
• Coordinate with VHA program offices, senior leaders, field organizations, Federal agencies and external stakeholders to obtain information, reconcile requirements, and advance Geriatrics and Extended Care priorities.
• Plan and coordinate executive-level meetings and forums by scheduling the meeting, developing agendas and briefing materials, identifying required participants and decisions, documenting outcomes, and tracking resulting action items.
• Develop or apply evaluation methods, measures and reporting processes to assess program operations, identify performance gaps, and recommend improvements to organizational effectiveness.
• Manage sensitive executive personnel, policy and pre-decisional information in accordance with applicable requirements while supporting leadership activities and decisions.
• Coordinate executive administrative support functions including travel arrangements, travel vouchers, scheduling activities, executive correspondence and other administrative requirements to support the Chief Officer and Deputy in accomplishing organizational priorities.

Work Schedule: Monday - Friday, 8:30am - 4:00pm Compressed/Flexible: Not Available

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: No

Position Description: PD Health System Specialist (PD672410)

Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable forms of identification will be required to complete pre-employment requirements: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Effective May 7, 2025, drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest we may consider:
• your performance and conduct
• the needs and interests of the agency
• whether your continued employment would advance organizational goals of the agency or the Government
• whether your continued employment would advance the efficiency of the Federal service.
• Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement: 10/26/2026.

Time-In-Grade Requirement

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below

Specialized Experience

You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-13) in the Federal Service that is directly related to the work of the position and has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties as a Supervisory Health System Specialist - Supervisory Health Professions Education Manager.

Qualifying specialized experience is defined as progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical or other service activities and provided knowledge of the following:

• Missions, organizations, programs and requirements of health care delivery systems
• Regulations and standards of various regulatory and credentialing groups and
• Government-wide, agency and facility systems and requirements in various administrative areas such as budget, personnel and procurement.

At this level applicants would have obtained this experience working within a health care setting:

1. Analyzing health care program policy or operational issues such as clinical program support, patient care administration or health care resource management to identify relevant information, evaluate alternatives and recommend a course of action to an executive or senior manager.

2. Coordinating executive assignments, priorities and milestones for a health care executive or program office, tracking deliverables and deadlines to ensure leadership requirements are met.

3. Preparing written products such as briefings, decision papers or talking points that communicate health care program or policy information and support executive-level decisions affecting health system operations.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards.

Education

There is no educational substitution at this grade level.

Additional information

Under the Fair Chance to Compete Act the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process visit Human Resources and Administration/Operations Security and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental) covered by the Rehabilitation Act of 1973, as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

This job opportunity announcement may be used to fill additional vacancies.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation: a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position grade level and duty location and be found well-qualified for this vacancy. To be well-qualified applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:

• Planning and Evaluating
• Analysis and Problem Solving
• Communications
• Organizational Awareness
• Technical Competence

Your experience must be fully documented on your resume and must include job title, duties, month and year (start/end dates), AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community