Front Office Administrator
Be the First Connection to Care
At Paving the Way MSI, you will do more than answer phones and greet visitors—you will help create a welcoming, professional, and supportive experience for the children, families, and community members we serve.
As a Front Office Administrator, you are often the first person someone meets when they contact our organization. Your ability to create a positive experience, provide exceptional customer service, and keep daily operations running smoothly plays an important role in supporting both our consumers and clinical teams.
Whether you are assisting a family seeking services, helping a clinician stay organized, or ensuring office operations run efficiently, your work helps create an environment where people feel supported, respected, and connected to care.
Why Team Members Choose PTWMSI
Meaningful Work That Impacts Individuals and Families
Collaborative and Supportive Team Environment
Opportunities for Professional Growth and Development
Mission-Driven Organization Serving Diverse Communities
Ongoing Training and Skill Development
Opportunity to Work Alongside Behavioral Health Professionals and Community Leaders
Health & Wellness Benefits
Medical, Dental, and Vision Insurance with Employer Contributions
Employee Assistance Program (EAP) for Counseling, Financial, and Legal Support
Employer-Paid Life Insurance
Flexible Spending Accounts (Medical and Dependent Care FSA)
Health Savings Account (HSA) Options
Financial Benefits
Competitive Salary
401(k) Retirement Plan with Employer Match
Eligibility for HRSA Student Loan Repayment Programs (Position Dependent)
Time Away From Work Strong focus on Work-Life balance
Generous Paid Time Off
Recognition & Workplace Culture
Motivosity Recognition & Rewards Program Lifestyle Spending Account (LSA) Mission-Driven, Supportive Team Environment
What You'll Do
As a Front Office Administrator, you will help ensure a positive experience for consumers, visitors, and staff while supporting the daily operations of the organization.
You will:
- Welcome and assist visitors, consumers, families, and staff in a professional and friendly manner
- Manage incoming phone calls, emails, and general inquiries
- Schedule appointments and support calendar management
- Maintain accurate records and perform data entry tasks
- Assist with office organization, filing, and administrative support activities
- Coordinate office supplies and support daily office operations
- Support special projects, meetings, and organizational events
- Collaborate with team members to improve processes and enhance the consumer experience
- Maintain professionalism, confidentiality, and excellent customer service at all times
Required Qualifications
- High School Diploma or equivalent
- Strong communication, customer service, and interpersonal skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with Microsoft Office and common workplace technology
- Ability to work independently and collaboratively as part of a team
Preferred Qualifications
- Experience in a front office, administrative, customer service, or healthcare setting
- Experience scheduling appointments and managing calendars
- Experience working with electronic records or database systems
- Experience supporting behavioral health, healthcare, nonprofit, or community-based organizations
Join a Team That Makes a Difference
At Paving the Way MSI, we believe every interaction matters. As a Front Office Administrator, you will play an important role in creating a positive experience for the individuals and families we serve while helping support a mission dedicated to strengthening communities through behavioral health and supportive services.
If you are organized, customer-focused, and passionate about helping others, we encourage you to apply and become part of our team.