HEMA Processes Coordinator

Title: Quality Systems Document Analyst

Duration: 11/30/2026 to 11/29/2027

Location: Cincinnati, OH 45242

Message Body:

Manager would prefer HYBRID, but for a great candidate would accept REMOTE.

The manager said they could work with them. List HYBRID initially.

Part-time: flexible with the hours, prefer 4 hours a day, if a meeting in the morning at 8am they would need to be able to attend the 8am meeting

20 hours per week

HEMA Processes Coordinator

Cincinnati; Ohio, United States or remote in the United States

Administration

Health Economics and Market Access (HEMA) Process Coordinator.

JOB DESCRIPTION

• This role is located in Cincinnati Ohio and will operate under the direct supervision of the HEMA Research Operations Associate Director-- providing process administration support.

Basic responsibilities

• Administer the approval process of research protocols using PUBSTRAT, including basic quality control, according to standardize procedures
• Administer the approval process of scientific publication submissions using PUBSTRAT, including basic quality control, according to standardized procedures
• Maintain entries into research process trackers and summarization of information for reporting to senior leadership
• Assist in development and updating/maintenance of PUBSTRAT administrators process guidelines
• Serve as main point of contact with the vendor of the PUBSTRAT platform
• Document Preparation: memorandums, correspondence, and/or presentations as needed.
• File management (e.g., Microsoft 365 Teams, SharePoint, Word, Adobe)
• Assist in the critical review and proofread of standardize process documents
• Assemble relevant data, generate reports, compile statistics or information as directed (as needed)
• Conduct debarment/exclusion checks
• Assist in development and maintenance of training curricula in ComplianceWire
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
• Develop in-depth knowledge of department s research processes, policies, and procedures
• Acquire knowledge of department organizational structure
• Collaborate with administrative staff colleagues to ensure office efficiencies
• Maintain Client Credo objectives
• Assist with Purchase Order requests and processing
• Provide other administrative support as assigned by the Associate Director.

Qualifications

• A minimum of an associate degree is required.
• A bachelor s degree is preferred.
• Experience with publication management systems (e.g., PUBSRAT, PubPro) is highly preferred
• Basic understanding of research methodologies (in clinical/health preferred)
• Knowledge in regulatory and/or compliance in health care industry (e.g., clinical research, trials, health outcomes research) is highly preferred
• Basic understanding of scientific publication methodologies preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Adobe) is required
• Ability to learn specialized computer (or Web-based) software used for document approval processes, training curricula, and other applications
• Prior experience with creating standardized operating procedures is preferred
• Must have excellent time management skills
• Must have good verbal and written communication and interpersonal skills
• Must have strong organizational skills, along with excellent judgment and reasoning abilities.
• Must be a strong team player with the ability to coordinate with other HEMA associates and research partners
• Ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, multicultural, international environment is required.