HNW Family Executive Assistant

HNW Family Executive Assistant
Compensation: $65,000 - $100,000 Base Salary
Location: On-Site | Galleria Area with flexibility for remote

Position Overview
The HNW Family Executive Assistantf serves as the operational backbone of a high-profile family office, managing all household functions, vendor relationships, financial transactions, and entertainment planning for a prominent family. This is a high-touch, multi-faceted role requiring exceptional organizational abilities, absolute discretion, and the capacity to fluidly shift between detailed tactical execution and strategic household planning. The ideal candidate is a resourceful problem-solver with significant experience in high-net-worth household management who anticipates needs, maintains composure under pressure, and takes pride in supporting a sophisticated lifestyle while maintaining the highest standards of confidentiality and privacy.

Family Office Context
This position operates within a well-established family office supporting a high-profile family with significant business interests, multiple properties, and extensive social and philanthropic commitments. The successful candidate will work at the intersection of household operations, family logistics, and sophisticated entertaining, requiring sensitivity to the unique demands of prominent family life and the highest level of discretion regarding family matters, financial information, and personal activities.

Key Responsibilities
Household Financial Management

• Review, organize, and pay household bills in a timely manner
• Track household expenses and maintain organized records for financial review
• Process household payments and coordinate with banking as needed

• Serve as primary contact for general contractor regarding second home repairs and maintenance
• Coordinate with landscaping company for scheduled and as-needed landscaping services
• Meet vendors and repairmen at the house (quarterly exterminator visits, plumbing, electrical, etc.)
• Maintain household vendor database with contacts, service schedules, and relationship management
• Schedule and coordinate quarterly and ongoing home maintenance activities
• Ensure all vendor interactions maintain family privacy and security protocols

• Book and schedule flights and coordinate all flight logistics
• Work with travel agent on travel arrangements and itinerary planning
• Manage travel timing, logistics, and household preparation for trips
• Manage household operations when family is out of town
• Maintain discretion regarding family travel plans and schedules

• Walk family dog daily
• Coordinate and transport to grooming appointments
• Ensure receives consistent, reliable daily care
• Household Organization and Maintenance
• Water outdoor plants weekly and maintain fresh flowers and plants throughout the house
• Keep pantry and kitchen organized and well-stocked
• Maintain organized garage and storage areas
• Organize and coordinate household items including packing, distribution, and donations
• Help organize storage units and coordinate disposal or donation of unwanted items
• Collaborate with designer on organization and arrangement of household items

• Order and pick up groceries weekly
• Arrange gas and car washing services
• Coordinate dry cleaning services including drop-off and pick-up
• Coordinate alterations and tailoring services
• Pick up prescriptions from
• Order gifts for various occasions
• Ship items via UPS as needed
• Return items to stores as needed
• Coordinate and execute all household shopping and errands

• Plan and coordinate events from intimate dinner parties to large-scale events (200-person garden club tea)
• Manage guest lists and RSVP tracking for all events
• Coordinate with professional event planner for large or complex events
• Handle logistics, timing, and execution of events
• Coordinate with vendors for catering, floral arrangements, and other event services
• Assist with ordering food for holiday meals and special occasions
• Coordinate and execute Christmas decorating and seasonal preparations
• Provide post-event follow-up including thank you notes and acknowledgments
• Maintain strict confidentiality regarding guest lists, event details, and family entertainment preferences

• Update and maintain Christmas card list and coordinate ordering of Christmas cards
• Provide seasonal planning and preparation for all major holidays
• Coordinate household seasonal tasks and decorating
• Manage recurring annual events and traditions

• Demonstrate proficiency with technology platforms and household systems
• Manage digital calendars, schedules, and household coordination systems
• Coordinate with technology and digital platforms for household management and event planning
• Maintain organized digital files and records for household operations
• Maintain appropriate digital security and privacy protocols

• 5 or more years of professional experience in household management, personal assistance, estate management, education sector or similar high-touch operational role
• Demonstrated experience managing operations for high-net-worth individuals or families OR have an true understanding of the dynamics and personality needed.
• Proven track record of successfully managing complex, multi-faceted household operations
• Excellent organizational skills with demonstrated ability to manage multiple competing priorities simultaneously
• Strong communication skills, both written and verbal, with ability to communicate with household members, vendors, contractors, and service providers
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other productivity software
• High level of technical fluency and ability to quickly learn new systems and platforms
• Ability to work independently with minimal supervision while maintaining high standards
• Absolute discretion and confidentiality regarding household information, family privacy, and business matters
• Understanding of the unique demands and sensitivities of high-profile family life
• Valid driver's license with reliable transportation
• Physical ability to walk and exercise a dog daily
• Willingness to meet vendors, contractors, and service providers at the house
• Flexibility with scheduling to accommodate household needs
• Background check and references required
• Willingness to sign confidentiality and non-disclosure agreements