Housing Assistant Administrator

Housing Assistant Administrator 
$21.01 - $23.63 per hour, based on experience
Wesley by the Bay
2409 Bay Ave, Ocean City, NJ 08226

Join our Housing team at Wesley by the Bay in Ocean City. This full-time position offers competitive pay of $21.01-$23.63 per hour, based on experience, along with medical, dental, vision, retirement benefits, and more. Enjoy a consistent Monday through Friday, 8am-4:30pm schedule.

About the Community
Wesley by the Bay is a HUD-assisted senior apartment community where residents live independently. The Housing team oversees key aspects of community operations, including resident admissions, regulatory compliance, and the maintenance of apartments and common areas.

What You'll Do

• Operates the business office function; manages the pre-admission process, wait list and assures that all pertinent documents are prepared for re/certification. Assists with marketing and move-in/out process.
• Provides oversight of the building and operations when the Housing Administrator is unavailable. Is available to respond to on-call situations in the absence of the Housing Administrator.
• Addresses resident issues, maintains resident files to be in compliance and manages the maintenance work orders process.
• Collects and tracks rent and accounts payable and receivable. Interfaces with vendors and contacts vendors for repairs, inspections and preventative maintenance as necessary. Prepares reports, memos, newsletters, correspondence and flyers as needed.
• Provides oversight and quality assurance of maintenance operations by conducting rounds to ensure cleanliness and standards of quality for the appearance of buildings and work order completion; uses preventative maintenance software for tracking work orders and related PMs and maintenance activities.
• Assists in apartment-inspections and follows up on re-inspection for apartments that are not in compliance.

What You’ll Need

Required:

• High school diploma or GED
• At least 2 years of office experience, including bookkeeping or accounts payable and receivable
• At least 1 year of affordable housing experience
• Proficiency in Microsoft Office
• Willingness to complete and pass the Certified Professional of Occupancy (CPO) exam within 1 year of hire

Preferred:

• Associate’s degree
• 3-5 years of office experience
• Supervisory or leadership experience

Pay and Benefits

• $21.01 to $23.63 per hour, based on experience
• Medical, dental, and vision insurance
• Retirement plan with employer match
• Paid time off plus 9 paid holidays
• Tuition assistance, professional development, and online learning
• Group life and voluntary life insurance
• Employee assistance program and employee discounts

Schedule

• Full-time position
• Monday through Friday, 8am-4:30pm
• On-call availability when the Housing Administrator is unavailable

Why UMC
United Methodist Communities has been Certified as a Great Place to Work for 9 years in a row and has proudly served New Jersey seniors for more than 100 years. Our team members feel the impact of what they do every day, with 87% saying their work makes a difference.

How to Apply
Apply in about 5 minutes. We aim to respond to every applicant within 48 hours and review applications on a rolling basis.

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.

E-Verify Participation
United Methodist Communities participates in E-Verify.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

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