Housing Program Specialist- Rental Assistance Administrator

City of Alexandria

Alexandria, VA

$67,508.74–$94,637.40 Per Year

3 days ago

Job Description

Housing Program Specialist- Rental Assistance Administrator

Salary

$67,508.74 - $94,637.40 Annually

Location

Alexandria, VA

Job Type

Full-Time

Job Number

2027-00606

Department

Office of Housing

Division

ADMINISTRATION

Opening Date

10/30/2026

Closing Date

11/20/2026 11:59 PM Eastern

Bargaining Unit

N/A

Description
Benefits
Questions

Housing Program Specialist- Rental Assistance Administrator

About the Department

The Office of Housing coordinates and administers City housing and housing-related programs and services and makes recommendations to the City Manager and City Council on housing policy and potential affordable housing investments. City-administered rental assistance programs support low-to-moderate income individuals and families by providing subsidized and permanent supportive housing opportunities that promote housing stability and self-sufficiency.

General Statement of Duties

The Rental Assistance Administrator oversees the day-to-day administration of rental assistance programs including income certification, payment processing, compliance monitoring, and asset management activities. This position is responsible for ensuring program participants receive appropriate housing assistance while maintaining program integrity and regulatory compliance. This position performs regular review and analysis of participant files, monitors compliance with federal and local housing regulations, processes rental payments to landlords, and maintains detailed program records and databases. Work will be performed with considerable independence, requires strong analytical skills, and involves coordination with program participants, case managers, landlords, and support service providers.

Examples of Duties

Process and manage rental assistance payments to landlords and property managers, ensuring timely and accurate disbursements while maintaining detailed financial records and payment tracking systems
Conduct rent reasonableness determinations to ensure compliance with program requirements and local market rates
Review and process Housing Assistance Payment (HAP) contracts and lease agreements for compliance with regulatory requirements and program standards
Maintain accurate program financial records and participant payment data in housing management databases, ensuring all required information is current and properly documented
Perform income certification and recertification calculations based on documentation provided by case management staff, ensuring accurate benefit determinations and payment adjustments
Monitor HAP contract compliance and, with case management staff, coordinate lease renewals, rent increases, and contract modifications with property owners
Process payment adjustments, overpayments, and collections while maintaining detailed accounting records for audit purposes
Monitor program reserve accounts and coordinate with fiscal staff on budget management and expenditure tracking, preparing periodic financial reports on program expenditures, payment activities, and budget utilization
Maintain master calendar for compliance deadlines including HAP contract renewals, payment standard updates, and reporting requirements
Research and resolve payment discrepancies, accounting issues, and contract compliance matters in coordination with property owners and program staff
Track and manage communications with landlords regarding payment status, contract requirements, and program compliance issues
Perform Housing Quality Standards (HQS) inspections and maintain inspection records to ensure assisted units meet program quality standards before payments are initiated
Performs related financial, analytical, administrative and other work as required

Minimum & Additional Requirements

Minimum Requirements: Four-Year College Degree; three years of experience in mortgage financing and lending, or providing guidance and assistance in the purchase of property acquisition and completion of college-level courses in a relevant field; or at least two years experience working with housing and community development programs in either the public or private sector. Good knowledge of and experience with home loan programs, parameters, regulations, policies and procedure. One year of experience and understanding of planning, monitoring and analysis. ability to process loan applications; ability to provide effective supervision to contract architects and engineers; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

Preferred Qualifications: At least two years of experience in rental assistance program administration, housing finance, or related field. Knowledge of federal housing assistance programs, particularly HUD regulations and income calculation methodologies. Understanding of rental assistance program administration including eligibility determination and benefit calculation procedures. Proficiency in database management and data entry with high attention to detail and accuracy. Strong analytical and problem-solving skills for complex compliance and payment calculation issues. Excellent written and verbal communication skills for interaction with landlords and regulatory agencies.

Notes

This position is grant-funded and is contingent upon the continued availability of grant funding.

Additional Requirements: Successful completion of Federal criminal records check, Commonwealth of Virginia child abuse registry and a check of the Medicare/Medicaid fraud database prior to beginning employment. Must possess a valid

The City of Alexandria is an Equal Opportunity Employer and values diversity in its workforce. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, military status, or disability.

We are proud to welcome you to explore the City of Alexandrias excellent benefits and programs!

Click here to learn more about Employee Benefits

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The benefits referenced on this site, may be changed from time to time without notice. Temporary and some part-time positions are not eligible for these benefits. For further information, please contact the Talent Acquisition Team of Human Resources at DHR.TA@alexandriava.gov.

Do you have a bachelors degree and two year of experience in housing assistance program administration, public administration, social services, or related field to include experience with income verification, benefit calculations, and regulatory compliance?